Agenda and minutes

None received.

RESOLVED:  To note that the declaration of interests, which had been published on the Council website, be taken as read and that the following interests were also declared:

Agenda Item 5 – Councillor Questions

Councillor Paul Osborn declared a pecuniary interest in that he lived near Vaughan Road Car Park. He would leave the  meeting whilst the matter was considered and voted upon.

RESOLVED:  To note that the following petitions had been received:

1)            Councillor Richard Almond presented a petition on behalf of residents containing 12 signatures and objecting to planning application P/1846/20 – land at the rear of Cuckoo Hill Road, Pinner.

RESOLVED:  That the petition be received and referred to the relevant Corporate Director for consideration.

2)            Ms Sue Green presented a petition objecting to the overdevelopment of 265 The Ridgeway, Harrow.

RESOLVED:  That the petition be received and referred to the Corporate Director of Community. In accordance with the Council’s petition scheme, petitions over 2000 signatures will be referred to Council for a debate.

To receive any public questions received in accordance with paragraph 16 of the Executive Procedure Rules.

Questions will be asked in the order in which they were received.  There will be a time limit of 15 minutes for the asking and answering of public questions.

[The deadline for receipt of public questions is 3.00 pm, 6 July 2020.  Questions should be sent to publicquestions@harrow.gov.uk  

No person may submit more than one question].

RESOLVED:  To note that five public questions had been received and responded to and the recording had been placed on the website.    

To receive any Councillor questions received in accordance with paragraph 17 of the Executive Procedure Rules.

Questions will be asked in the order agreed with the relevant Group Leader by the deadline for submission and there be a time limit of 15 minutes.

[The deadline for receipt of Councillor questions is 3.00 pm, 6 July 2020].

RESOLVED:  The Councillor questions were responded to and the recording placed on the Council’s website.

RESOLVED:  To note the contents of the Key Decision Schedule for the period July to September 2020.

Report of the Chief Executive.

RESOLVED:  That

(1)          the updates be noted and a further update be submitted to Cabinet in September 2020, if appropriate;

(2)          consultation and engagement on the Borough Plan be paused until the Autumn so that all partners and the community were better placed to respond effectively.

Reason for Decision: To ensure that Members had the most up to date advice and information in relation to the Council’s response to the COVID 19 emergency.

Alternative Options Considered and Rejected:  As set out in the report.

Conflict of Interest relating to the matter declared by Cabinet Member/Dispensation Granted:  None.

Report of the Divisional Director for Housing.

Having considered the confidential appendices, it was

RESOLVED:  That

(1)          the direct award of contract to Quality Heating Services for the value of £866,600.00 for a period of one year commencing on 1 July 2020 and terminating on 30 June 2021 be approved;

(2)          the commencement of the procurement process for a contractor or contractors to carry out domestic gas boiler and central heating repairs, servicing, new installations and testing of smoke/carbon monoxide detector testing to Council housing properties on a four year contract from 1 July 2021 to 30 June 2025, with an option to extend for up to a further two years (4+2), be approved the total value of this contract(s) for the initial four year term would be £3,466,400.00 and the value of the two year contract extension, if used, would be £1,733,200.00;

(3)          the Corporate Director of Community, be authorised, following consultation with the Portfolio Holders for Housing for Finance and Resources, and Director of Finance to award a new contract(s).

Reasons for Decision:  Due to the estimated value of the proposed contract award, Cabinet authorisation was required to comply with the Council’s Contract procedure rules, so that we continued to provide this essential service to meet the Council statutory duties as a landlord across Council homes within the Borough and complied with Health and Safety Gas Regulations.

Alternative Options Considered and Rejected:  As set out in the report.

Conflict of Interest relating to the matter declared by Cabinet Member/Dispensation Granted:  None.

Report of the Corporate Director, Community

Having considered the confidential appendix, it was

RESOLVED:  That

(1)          the proposed stepped rental terms, as set out in the confidential appendix, and the disposal at less than best consideration, be approved;

(2)          the Corporate Director, Community, be authorised, following  consultation with the Portfolio Holder for Regeneration, Planning and Employment to approve the terms of the lease and complete the required legal documentation.

Reason for Decision:  A stepped rent had been provisionally agreed following a request from the CCG (Clinical Commissioning Group), a partner organisation, to assist them with their budgeting.

Alternative Options Considered and Rejected:  As set out in the report.

Conflict of Interest relating to the matter declared by Cabinet Member/Dispensation Granted:  None.

Report of the Corporate Director, Community.

Having agreed that the potential release of the covenant on 265 The Ridgeway be submitted to Cabinet for consideration, it was

RESOLVED:  That the ongoing progress of both the delivery of the Council led regeneration activities and our public and private sector partners across the borough be noted.

Reason for Decision:  To update Members on the progress of all Regeneration activity being designed and delivered across the borough.  The update included the UK lockdown period and any impact on live projects which were currently on site.

Alternative Options Considered and Rejected:  As set out in the report.

Conflict of Interest relating to the matter declared by Cabinet Member/Dispensation Granted:  None

[Call-in did not apply for the decision above as it was a noting report]

Report of the Corporate Director, Resources.

RESOLVED:  That

(1)          the revenue and capital outturn position for 2019/20 as summarised in paragraphs 1 to 1.2 to the report, be noted;

(2)          the movement between reserves as summarised in table 2, paragraphs 2.41 to 2.53 to the report, be noted;

(3)          the revenue carry forwards as summarised in table 3, paragraph 2.54 to the report, which had been approved under delegated authority by the Director of Finance, be noted;

(4)          the slippages on the Capital Programme, summarised in tables 6 and 7 to the report that had been approved under delegated authority by the Director of Finance for carry forward into 2020/21, be noted;

(5)          the proposed addition to the Capital Programme, as set out in paragraphs 3.23 to 3.24 to the report, be approved;

(6)          the Council’s Trading Company’s outturn position, as detailed in Appendix 6 to the report, be noted.

Reason for Decision:  To report the final position for the financial year 2019/20.

Alternative Options Considered and Rejected:  As set out in the report.

Conflict of Interest relating to the matter declared by Cabinet Member/Dispensation Granted:  None.