Decision details

The decision being sought incorporates the following:-

·         Request for direct award of contract for a period of 12 months to incumbent contractor in order to continue to a statutory service to residents.

·         Authority to go to market and procure a contract to carry out domestic gas (for boiler and central heating) repairs, servicing, new installations and smoke/carbon monoxide detector servicing to Council homes.

·         Seek delegated authority to award the contract following the outcome of the tendering process.

Having considered the confidential appendices, it was

RESOLVED:  That

(1)          the direct award of contract to Quality Heating Services for the value of £866,600.00 for a period of one year commencing on 1 July 2020 and terminating on 30 June 2021 be approved;

(2)          the commencement of the procurement process for a contractor or contractors to carry out domestic gas boiler and central heating repairs, servicing, new installations and testing of smoke/carbon monoxide detector testing to Council housing properties on a four year contract from 1 July 2021 to 30 June 2025, with an option to extend for up to a further two years (4+2), be approved the total value of this contract(s) for the initial four year term would be £3,466,400.00 and the value of the two year contract extension, if used, would be £1,733,200.00;

(3)          the Corporate Director of Community, be authorised, following consultation with the Portfolio Holders for Housing for Finance and Resources, and Director of Finance to award a new contract(s).

Reasons for Decision:  Due to the estimated value of the proposed contract award, Cabinet authorisation was required to comply with the Council’s Contract procedure rules, so that we continued to provide this essential service to meet the Council statutory duties as a landlord across Council homes within the Borough and complied with Health and Safety Gas Regulations.

Alternative Options Considered and Rejected:  As set out in the report.

Conflict of Interest relating to the matter declared by Cabinet Member/Dispensation Granted:  None.