Agenda and minutes

The Chairman welcomed former and new Members of the Overview and Scrutiny Committee to the inaugural meeting of the Committee for the Municipal Year 2009/10.

Members expressed regret at being informed of the death of the husband of Councillor Mitzi Green.  The Chairman undertook to send condolences on behalf of the Committee.

The Committee was pleased to be informed that Harrow Council had been shortlisted for the Annual Good Scrutiny Award.

To note the attendance at this meeting of any duly appointed Reserve Members.

Reserve Members may attend meetings:-

(i)                 to take the place of an ordinary Member for whom they are a reserve;

(ii)               where the ordinary Member will be absent for the whole of the meeting; and

(iii)             the meeting notes at the start of the meeting at the item ‘Reserves’ that the Reserve Member is or will be attending as a reserve;

(iv)             if a Reserve Member whose intention to attend has been noted arrives after the commencement of the meeting, then that Reserve Member can only act as a Member from the start of the next item of business on the agenda after his/her arrival.

(Note: The Members and Reserve Members of the Committee for 2009/10 are as appointed by Annual Council meeting on 7 May 2009).

RESOLVED:  To note the attendance at this meeting of the following duly appointed Reserve Members:-

To receive declarations of personal or prejudicial interests, arising from business to be transacted at this meeting, from:

(a)               all Members of the Committee, Sub Committee, Panel or Forum;

(b)               all other Members present in any part of the room or chamber.

RESOLVED:  To note that there were no declarations of interests made by Members in relation to the business transacted at this meeting.

[Note: The Labour Group has nominated Councillor Mitzi Green as Vice-Chairman of the Overview and Scrutiny Committee]

RESOLVED:  To appoint Councillor Mitzi Green as Vice-Chairman of the Overview and Scrutiny Committee for the 2009/10 Municipal Year.

To defer the signing of the minutes of the Committee’s meeting held on 21 April 2009 until the next ordinary meeting.

RESOLVED:  That the minutes of the meeting held on 21 April 2009 be deferred to the next ordinary meeting of the Committee.

To consider the establishment of and appointment of Members to the Sub-Committees of this Committee for the Municipal Year 2009/10, including the appointment of Chairmen under Overview and Scrutiny Committee Procedure Rule 11.2.

[Note: The proposed memberships of the Sub-Committees relevant to this Committee are attached herewith.]

The Committee considered a report setting out the proposed memberships and Chairmen of the Sub?Committees for 2009/10 which, in accordance with the Local Government (Access to Information) Act 1985, was admitted late to the agenda in order to enable the scheduled meetings of the Sub?Committees to be convened.  The report was not available at the time of the despatch of the main agenda, as it was being consulted upon.

RESOLVED:  That the Sub-Committees of the Overview and Scrutiny Committee be established for the Municipal Year 2009/10 with the memberships and Chairmen detailed in Appendix 1 to these minutes.

To appoint the Policy and Performance Lead Members for Scrutiny for the Municipal Year 2009/10.

[Note: The proposed appointments will be tabled at the meeting.]

The Committee received a report setting out the proposed Lead Members for Scrutiny for 2009/10 which, in accordance with the Local Government (Access to Information) Act 1985, was admitted late to the agenda so that the appointments could be made and the Lead Members assume their areas of responsibility.  The report was not available at the time of the despatch of the main agenda, as it was being consulted upon.

RESOLVED:  That the Policy and Performance Lead Members be appointed for the Municipal Year 2009/10, as detailed in Appendix 2 to these minutes.

2009

(11 May  Special)

26 May

9 June

7 July (Special)

28 July

3 September

24 September

7 October

3 November

24 November

8 December (Special)

2010

28 January (Special)

23 February

16 March

13 April

27 April

Members received a tabled paper which set out a corrected list of the dates of Overview and Scrutiny Committee meetings in 2009/10.

RESOLVED:  To note the dates of meetings of the Overview and Scrutiny Committee for the Municipal Year 2009/10, as follows: