Agenda and minutes

Apologies for absence had been received from Councillors Varsha Parmar and Phillip O’Dell.

RESOLVED:  To note that, during the course of the meeting, the following interests were declared:

Agenda Item 9 -  Revenue and Capial Outturn 2018/19

Councillor Sue Anderson declared a non-pecuniary interest in that a family member was in receipt of Adult Social Care from Harrow Council.  She would remain in the room whilst the matter was considered and voted upon.

Councillor Jean Lammiman, who was not a member of Cabinet, declared a non-pecuniary interest.  She would remain in the room whilst the matter was considered and voted upon.

To receive any public questions received in accordance with paragraph 16 of the Executive Procedure Rules.

Questions will be asked in the order in which they were received.  There will be a time limit of 15 minutes for the asking and answering of public questions.

[The deadline for receipt of public questions is 3.00 pm, Monday 17 June 2019.  Questions should be sent to publicquestions@harrow.gov.uk  

No person may submit more than one question].

To note that no public questions had been received.

To receive any Councillor questions received in accordance with paragraph 17 of the Executive Procedure Rules.

Questions will be asked in the order agreed with the relevant Group Leader by the deadline for submission and there be a time limit of 15 minutes.

[The deadline for receipt of Councillor questions is 3.00 pm, Monday 17 June 2019].

The Councillor Questions were responded to and the audio recording placed on the Council’s website.

RESOLVED:  To note the contents of the Key Decision Schedule for the period June – August 2019.

Reference from the Overview and Scrutiny Committee

RESOLVED:  That

(1)          the reference from the Overview and Scrutiny Committee be received and noted;

(2)          a response report to the recommendations of the Review Group be submitted by the relevant Directorate(s) to the July 2019 Cabinet meeting;

(3)          the Chair of the Review Group and an opposition Member of the Review Group be invited to present the findings in accordance with the Cabinet/Scrutiny Protocol.

Reason for Decision:  To receive and request a response for Cabinet’s consideration in accordance with the Council’s Constitution.

Alternative Options Considered and Rejected:  As set out in the report.

Conflict of Interest relating to the matter declared by Cabinet Member/Dispensation Granted:  None.

Reference from the Overview and Scrutiny Committee

RESOLVED:  That

(1)          the reference from the Overview and Scrutiny Committee be received and noted;

(2)          a response report to the recommendations of the Review Group be submitted by the relevant Directorate(s) to the July 2019 Cabinet meeting;

(3)          the Chair of the Review Group and an opposition Member of the Review Group be invited to present the findings in accordance with the Cabinet/Scrutiny Protocol.

Reason for Decision:  To receive and request a response for Cabinet’s consideration in accordance with the Council’s Constitution.

Alternative Options Considered and Rejected:  As set out in the report.

Conflict of Interest relating to the matter declared by Cabinet Member/Dispensation Granted:  None.

RESOLVED: That the progress on scrutiny projects be noted.

Alternative Options Considered and Rejected:  As set out in the report.

Conflict of Interest relating to the matter declared by Cabinet Member/Dispensation Granted:  None.

[Call-in does not apply as the decision was solely to note the report.]

Report of the Corporate Director, Community

RESOLVED:  That

(1)          the implementation of a dockless cycle hire scheme with the company, Lime, be approved on a trial basis for a maximum of 1 year in the borough of Harrow;

(2)          the Corporate Director, Community following consultation with the Portfolio Holder for Environment, be authorised to enter into a Memorandum of Understanding with Lime and determine the future of the scheme after the trial period.

Reason for Decision:  To allow Council to implement a dockless e-bike cycle hire scheme for a one year trial basis.

Alternative Options Considered and Rejected:  As set out in the report.

Conflict of Interest relating to the matter declared by Cabinet Member/Dispensation Granted:  None.

Report of the Director of Finance

Having agreed to consider Appendix 5 to the report, which had previously been circulated on the main agenda as a confidential appendix, for the reasons set out on the second supplemental agenda, Members

RESOLVED:  To note

(1)          the revenue and capital outturn position for 2018/19 as summarised in paragraphs 1 to 1.2 of the officer report;

(2)          the movement between reserves, as summarised in table 4 and paragraphs 2.31 to 2.44 of the officer report;

(3)          the revenue carry forwards, as summarised in table 5, paragraph 2.45 of the officer report, that had been approved under delegated authority by the Director of Finance;

(4)          the slippages on the Capital Programme, as summarised in tables 9 and 10 of the officer report, that had been approved under delegated authority by the Director of Finance for carry forward into 2019/20;

(5)          the Quarter 4 Commercialisation Update, as set out in Appendix 5 to the officer report.

Reason for Decision:  To report the final outturn position for the financial year 2018/19.

Alternative Options Considered and Rejected:  As set out in the report.

Conflict of Interest relating to the matter declared by Cabinet Member/Dispensation Granted:  None.

[Call-in does not apply as the decision was solely to note the report.]

Report of the Director of Finance

RESOLVED:  That

(1)          the outturn for treasury management activities for 2018/19 be noted;

(2)          the report be referred to the Governance, Audit, Risk Management and Standards Committee for review.

Reason for Decision:  To promote effective financial management and comply with the Local Authorities (Capital Finance and Accounting) Regulations2003 and relevant guidance.  To keep Cabinet informed of treasury management activities and performance.

Alternative Options Considered and Rejected:  As set out in the report.

Conflict of Interest relating to the matter declared by Cabinet Member/Dispensation Granted:  None.

[Call-in does not apply as the decision was solely to note the report.]

To appoint a Chair of the Employees’ Consultative Forum for the 2019/20 Municipal Year.

RESOLVED:  That Councillor Adam Swersky be appointed as Chair of the Employees’ Consultative Forum for the 2019/20 municipal year.

Alternative Options Considered and Rejected:  As set out in the report.

Conflict of Interest relating to the matter declared by Cabinet Member/Dispensation Granted:  None.

Members considered the report, including the confidential appendices, as a matter of urgency, for the reasons set out on the supplemental agenda.

RESOLVED:  That the decision of Cabinet on 30 May 2019 be confirmed.

Reason for Decision: Committee Procedure Rules 46.8.3, 46.9 and 46.13 required Cabinet to reconsider its decision at its next meeting and within 10 clear working days of a referral by the Call-In Sub-Committee.

Alternative Options Considered and Rejected:  As set out in the report.

Conflict of Interest relating to the matter declared by Cabinet Member/Dispensation Granted:  None.

[Call-in does not apply as the decision had previously been subject to the call-in procedure.]