Agenda and minutes

Received from Councillor Phillip O’Dell, Portfolio Holder for Housing.

RESOLVED:  To note that the following interest was declared:

Agenda Item 8 – Procurement of the Dry Mixed Recyclables Contract

Councillor Graham Henson declared a non pecuniary interest in that he was Chair of the West London Waste Authority.  He would remain in the room whilst the matter was considered and voted upon.

Petition – Request for Controlled Parking Zone at Ellement Close, HA5 1EP

Councillor Richard Almond presented a petition signed by 65 residents with the following terms of reference:

We, the undersigned of Ellement Close, Pinner HA5 would like Harrow Council to address a lack of street parking on our road caused by (in our opinion):  the number of road crossings; the granting of planning permission to construct additional properties without an uplift in parking spaces; the sale of 4 Council-owned garages, 2 of which were demolished to make way for flats; residents parking on alternate sides of the street, which creates several chicanes and wastes space; residents from Eastcote Road parking on Ellement Close.

Because of the lack of space: the gap between cars parked on opposite side of the road can be very narrow.  This not only inconveniences drivers of large vehicles such as dust carts and delivery lorries, but also places lives at risk through obstructing the emergency services; frequently, residents are forced to park with two wheels on the pavement, obstructing the footways; it can be difficult to welcome guests to our homes because of the lack of parking.

Proposal:  Whilst we recognise that financial resources are tight, we request that the road is widened to include parking bays on the grassed areas between the kerb and footpath as shown in solid blue on the plan below* (some existing bays are depicted in red).  Furthermore, we propose that a controlled parking zone is established by way of a double yellow line on the southern side of the street from numbers 28 to 48 as shown in dark red on the diagram below.*

By adopting this course of action, we believe that:  the use of available parking space will be fully optimised, allowing up to 15 additional cars to park safely and legally; residents with road crossings and driveways will enjoy easier access to their property; visibility along the length of the street will be improved, thereby increasing safety; the risk of obstructing the emergency services or other large vehicles will be significantly reduced; residents will no longer feel obliged to park illegally and so the potential for damage to footways will be reduced; the expense to the Council will be minimal.”

RESOLVED:  That the petition be received and referred to the Corporate Director of Community for a response.

[* Note:  The Plan referenced above has not been reproduced in the minutes.]

To receive any public questions received in accordance with paragraph 16 of the Executive Procedure Rules.

Questions will be asked in the order in which they were received.  There will be a time limit of 15 minutes for the asking and answering of public questions.

[The deadline for receipt of public questions is 3.00 pm, Monday 10 September 2018. 

Questions should be sent to  publicquestions@harrow.gov.uk  

No person may submit more than one question].

Public and Councillor questions taken were responded to and any recording placed on the Council’s website.

RESOLVED:  That the Key Decision Schedule be noted.

Report of the Interim Corporate Director of People.

Resolved to RECOMMEND:  (to Council) 

That the Corporate Parenting Strategy 2017-19 and Priorities set out in the Strategy be approved.

RESOLVED:  That the Corporate Parenting Strategy 2017-2019 and Priorities set out in the Strategy, as recommended by the Corporate Parenting Panel on 3 July 2018, be recommended to Council for approval. 

Reason for Decision:  To ensure that all Councillors as Corporate Parents understood and were aware of how the responsibilities were being carried out.  To adhere to the requirements of the Terms of Reference of the Corporate Parenting Panel.

Alternative Options Considered and Rejected:  As set out in the report.

Conflict of Interest relating to the matter declared by Cabinet Member/Dispensation Granted:  None.

[Call-in does not apply as the decision is reserved to Council.]

Report of the Corporate Director of Community.

RESOLVED:   That

(1)          the draft Transport Local Implementation Plan 3 (LIP3) be approved for the purposes of public consultation;

(2)          the Portfolio Holder for Environment, following consultation with the Corporate Director of Community, be authorised to agree changes and updates to the final draft LIP3 before submitting the plan to Transport for London (TfL).

Reason for Decision:  To meet the statutory requirement under the Greater London Authority (GLA) Act 1999 to prepare a LIP and undertake public consultation prior to approval by the Mayor of London.

Alternative Options Considered and Rejected:  None.

Conflict of Interest relating to the matter declared by Cabinet Member/Dispensation Granted:  None.

Report of the Corporate Director of Community.

RESOLVED:  That

(1)          the procurement and selection of providers for the Dry Mixed Recyclables Service be approved;

(2)          the Corporate Director of Community, following consultation with the Portfolio Holders for Environment and Finance and Resources, be authorisedto finalise the procurement and award of the contract(s).

Reason for Decision:  To fulfil the Council’s statutory duty to provide waste disposal services.

Alternative Options Considered and Rejected:  As set out in the report.

Conflict of Interest relating to the matter declared by Cabinet Member/Dispensation Granted:  None.

Report of the Corporate Director of Community.

Prior to making a decision, Cabinet corrected the following typographical error on page 255 of the agenda:

-               paragraph 2.18.2 - reference to ‘paragraph 2.19’ in the text therein be amended to read  ‘paragraph 2.18.1’.

RESOLVED:  That

(1)          the proposed Policy for properties leased to Sports Clubs and Youth and Elderly Persons organisations be approved;

(2)          the Corporate Director of Community, following consultation with the Portfolio Holder for Regeneration, Planning and Employment, be authorised to finalise the individual leasing arrangements and take all actions required to implement the Policy.

Reason for Decision:  To fulfil the Council’s statutory function in relation to the management of its property and assets.

Alternative Options Considered and Rejected:  As set out in the report.

Conflict of Interest relating to the matter declared by Cabinet Member/Dispensation Granted:  None.

Report of the Corporate Director of Community.

RESOLVED:  That

(1)          the procurement and selection of a landscape architect consultancy to provide services to complete the Detailed Design RIBA and construction drawings to RIBA Stage 4-5 including all specifications and cost plans be commenced; 

(2)          the Corporate Director of Community, following consultation with the Portfolio Holders for Environment, Regeneration, Planning and Employment and Finance and Resources, be authorised to finalise all related  procurement and  subsequent award of the contracts.

Reason for Decision: To fulfil the Council’s statutory responsibilities for the management of flood risks as required under the Flood and Water Management Act and the actions set out in the Council’s Local Flood Risk Management Strategy.

Alternative Options Considered and Rejected:  As set out in the report.

Conflict of Interest relating to the matter declared by Cabinet Member/Dispensation Granted:  None.

Report of the Director of Public Health.

RESOLVED:  That

(1)          the Director of Public Health be authorised to procure a new service to be responsible for the delivery of NHS Health Checks in Harrow to be implemented by 1 April 2019;

(2)          the Director of Public Health, following consultation with the Portfolio Holders for Adults and Public Health and Finance and Resources, and the Corporate Director of People and Director of Finance, be authorised to award the new contract to the successful bidder.

Reason for Decision:  To adhere to the Council’s statutory responsibility to deliver the NHS Health Checks Programme.

Alternative Options Considered and Rejected:  As set out in the report.

Conflict of Interest relating to the matter declared by Cabinet Member/Dispensation Granted:  None.

Report of the Interim Corporate Director of People.

RESOLVED:  That

(1)          the Council participate in establishing a Voluntary Adoption Agency to deliver the Regional Adoption Agency Services and act as lead authority in overseeing the commissioning of the services and monitoring of the contract on behalf of partnering local authorities;

(2)          the interim Corporate Director of People, following consultation with the Portfolio Holders for Young People and Schools and Finance and Resources, be authorised to enter into a Memorandum of Understanding and an Inter Authority Agreement with the participating authorities and to award a contract to appoint a Voluntary Adoption Agency on behalf of all local authorities who decided to partner with Harrow.

Reason for Decision:  To improve adoption practices through the formation of Regional Adoption Agencies by 2020 as required by central government.

Alternative Options Considered and Rejected:  As set out in the report.

Conflict of Interest relating to the matter declared by Cabinet Member/Dispensation Granted:  None.

Report of the Director of Finance.

Following consideration of the confidential appendices, it was

RESOLVED:  That

(1)          the revenue and capital forecast positions, set out at paragraphs 1.1 to 1. 2 of the report, be noted;

(2)          the virements in the 2018/19 Capital Programme, detailed at paragraphs 3.33 to 3.35 of the report, be approved;

(3)          the proposed addition to the Capital Programme, set out at paragraphs 3.36 to 3.37 of the report, be approved;

(4)          the Quarter 1 performance reports from Concilium Business Services Limited, confidential appendix 5 to the report refers, be noted;

(5)          the Quarter 1 performance reports from Sancroft Community Care Limited, confidential appendix 6 to the report refers, be noted.

Reason for Decision:  To be availed of the 2018/19 forecast financial position as at 30 June 2018 and make adjustments to the Capital Programme in accordance with Financial Regulations.

Alternative Options Considered and Rejected:  None.

Conflict of Interest relating to the matter declared by Cabinet Member/Dispensation Granted:  None.

Report of the Divisional Director of Strategic Commissioning.

RESOLVED:  That

(1)          the report be noted and Portfolio Holders continue working with officers to achieve improvements against identified key challenges, appendix 1 to the report refers;

(2)          it be noted that, after consultation with the respective Portfolio Holders, officers would cease reporting against measures that were complete or no longer relevant.

Reason for Decision:  To be availed of performance against key measures and to identify and assign corrective action where necessary.

Alternative Options Considered and Rejected:  As set out in the report.

Conflict of Interest relating to the matter declared by Cabinet Member/Dispensation Granted:  None.

[Call-in does not apply as the decision is noted.]

Appendices 5 and 6 to the report of the Director of Finance at item 14.

See Minute 53.