Issue - decisions

Frameworks for Minor Works, Electrical Works, Mechanical Works, Professional Services and Planned and Preventive Maintenance and Compliance (PPM&C)

19/11/2021 - Frameworks for Minor Works, Electrical Works, Mechanical Works, Professional Services and Planned and Preventive Maintenance and Compliance (PPM&C)

RESOLVED:  That

 

(1)            to extend, increase values and re-procure the Authority’s Frameworks for Minor Works, Electrical Works, Mechanical Works and Professional Services Frameworks for a period of up to 1 year as follows:

 

a.     Minor, Mechanical and Electrical Works Frameworks:

                               i.     the current contracts, expiring 30 November 21, be extended by up to 12 months;

                             ii.     the current framework values be increased by a max of £5.6m broken down as Minor Works (£1.6m), Mechanical Works (£2m) and Electrical Works (£2m); and

                            iii.     a re-procurement exercise for all the services at an anticipated value of £28m over a 4-year term be commenced

 

b.     Professional Services Framework:

                               i.     current contracts expiring 19 May 2022 on the professional services framework be extended by up to 6 months;

                             ii.     the current framework value be increased by a maximum of £1.5m across all lots; and

                            iii.     a re-procurement exercise for this service at an anticipated value of £3m over a 4-year term be commenced.

 

(2)            the Corporate Director of Community, following consultation with the Portfolio Holder for Environment and Climate Change, the Portfolio Holder for Finance and Resources and the Director of Finance, be authorised to finalise the procurement of the Minor, Mechanical and Electrical Works and Professional Services Frameworks and make an award of Contract/s following the completion of a compliant procurement process (noting that operational responsibility for the delivery of this process is with the Interim Divisional Director of Environmental Services);

 

(3)            to procure a new Planned and Preventative Maintenance and Compliance Framework (PPM&C) at an anticipated value of £9m over a 4-year term, to cover the provision of refurbishment and building works to both Corporate Sites and Schools; and

 

(4)            the Corporate Director of Community, following consultation with the Portfolio Holder for Environment and Climate Change, the Portfolio Holder for Finance and Resources and the Director of Finance, be authorised to finalise the procurement of the Planned and Preventative Maintenance and Compliance Framework and make an award of Contract/s following the completion of a compliant procurement process (noting that operational responsibility for the delivery of this process is with the Interim Divisional Director of Environmental Services).

Reason:  Whilst the Harrow Works Framework arrangements were being reviewed, it was considered necessary to review the Professional Services Framework that was due to expire on 19 May 2022 and to align all Frameworks to run concurrently.

 

The Council should ensure that the Scope of Works / Services between all these frameworks interface and co-ordinate with each other.  As an example, some of the PPM&C scope may be “extracted” from the existing scope of works / services contained within the current Minor Works / Electrical Works and Mechanical Works Framework Agreements.

 

There was insufficient time to review and procure / re-procure these new Framework Agreements before the expiry of the current Framework Agreements.

 

Alternative Options Considered and Rejected:  As set out in the report.

 

Conflict of Interest relating to the matter declared by Cabinet Member/Dispensation Granted:  None.