Agenda and minutes

To note the appointment at the meeting of Annual Council on 10 May 2007 under the provisions of Council Procedure Rule 1.1 (xii) (Part 4a of the Constitution) of Councillor Marilyn Ashton as Chairman of the Strategic Planning Committee for the Municipal Year 2007/08.

RESOLVED:  To note the appointment at the Annual meeting of Council on 10 May 2007 under the provisions of Council Procedure Rule 1.1 (xii) (Part 4A of the Constitution) of Councillor Marilyn Ashton as Chairman of the Strategic Planning Committee for the Municipal Year 2007/08.

To note the attendance at this meeting of any duly appointed Reserve Members.

Reserve Members may attend meetings:-

(i)                 to take the place of an ordinary Member for whom they are a reserve;

(ii)               where the ordinary Member will be absent for the whole of the meeting; and

(iii)             the meeting notes at the start of the meeting at the item ‘Reserves’ that the Reserve Member is or will be attending as a reserve;

(iv)              if a Reserve Member whose intention to attend has been noted arrives after the commencement of the meeting, then that Reserve Member can only act as a Member from the start of the next item of business on the agenda after his/her arrival.

RESOLVED:  To note that there were no Reserve Members in attendance at this meeting.

To appoint a Vice-Chairman for the Municipal Year 2007/08.

Nominations were received and seconded for Councillors Thaya Idaikkadar and Joyce Nickolay.  Having been put to a vote it was

RESOLVED:  To appoint Councillor Joyce Nickolay as Vice-Chairman of the Strategic Planning Committee for the Municipal Year 2007/08.

To agree requests to speak from Councillors who are not Members of the Committee, in accordance with Committee Procedure 4.1.

RESOLVED:  That, in accordance with Committee Procedure Rule 4.1, the following Councillors, who were not Members of the Committee, be allowed to speak on the agenda items indicated:

To receive declarations of personal or prejudicial interests, arising from business to be transacted at this meeting, from:

(a)               all Members of the Committee, Sub Committee, Panel or Forum;

(b)               all other Members present in any part of the room or chamber.

RESOLVED:  To note that there were no declarations of interests made by Members in relation to the business transacted at this meeting.

(a)  To consider whether any item included on the agenda should be considered with the press and public excluded because it contains confidential information as defined in the Local Government Act 1972 (as amended);

(b)  to receive the addendum sheets and to note any applications which are recommended for deferral or have been withdrawn from the agenda by the applicant.

RESOLVED:  That (1) in accordance with the Local Government (Access to Information) Act 1985, the following agenda item be admitted late to the agenda by virtue of the special circumstances and grounds for urgency detailed below:-

(2)  all items be considered with the press and public present;

(3) agenda item 9(a) be considered immediately after agenda item 13.

That it be agreed that the Chair be given authority to sign the minutes of the meeting held on 18 April 2007 as a correct record once they have been printed in the Council Bound Minute Volume.

RESOLVED:  That the Chairman be given authority to sign the minutes of the meeting held on 18 April 2007 as a correct record once they have been printed in the Council Bound Minute Volume.

To receive questions (if any) from local residents/organisations under the provisions of Committee Procedure Rule 19 (Part 4B of the Constitution).

RESOLVED:  To note that no public questions were put at the meeting under the provisions of Committee Procedure Rule 19.

To receive petitions (if any) submitted by members of the public/Councillors.

RESOLVED:  To note receipt of the following petition, which was referred to the Head of Planning for consideration:

(i)                 Petition objecting to the intensity and density of developments submitted for the garage site next to the old Biro House site and Planning Application P/1228/07 – Land adjoining the Arches, Roxeth Green Avenue

Councillor Mrs Kinnear presented the above petition, which had been signed by 83 people.

To receive deputations (if any) under the provisions of Committee Procedure Rule 17 (Part 4B) of the Constitution.

RESOLVED:  To note that no deputations were received at the meeting under the provisions of Committee Procedure Rule 17.

The Committee received a reference from the Council meeting held on 26 April 2007 which requested that the following Motion in the names of Councillors Thaya Idaikkadar and Keith Ferry be considered:

“Council notes that both the Strategic Planning Committee and the Development Management Committee are quasi-judicial in nature.  In the light of this it is important that all members of these committees should have equal and full access to any information and advice provided by officers and similarly for site visits, and this should take account of members’ work commitments and disabilities.

Accordingly, the Council agrees:

·                    To hold briefing meetings after normal working hours, not in any case before 6pm.

·                    To arrange site visits at times convenient to the majority of members and not dictated by the chair or members of the administration.

·                    To arrange site visits in a manner that cater for the access needs of all members.”

Having been put to a vote, it was

RESOLVED:  That the motion be not adopted.

[Note:  Councillors Mrinal Choudhury, Keith Ferry and Thaya Idaikkadar wished to be recorded as having voted for the motion to be adopted].

To confirm whether representations are to be received, under Committee Procedure Rule 18 (Part 4B of the Constitution), from objectors and applicants regarding planning applications on the agenda.

RESOLVED:  To note that no representations in relation to planning applications on the agenda would be received.

Report of the Head of Planning - circulated separately.

RESOLVED:  That authority be given to the Head of Planning to issue the decision notices in respect of the applications considered, as set out in the schedule attached to these minutes.

Report of the Head of Planning – for information.

The Committee received a report of the Head of Planning which listed those appeals being dealt with and those awaiting decision.

RESOLVED:  That the report be noted.

To arrange dates for Member site visits that have been agreed during the course of the meeting (if any).

RESOLVED:  To note that there were no Member site visits to be arranged.