Agenda and minutes

To note the attendance at this meeting of any duly appointed Reserve Members.

Reserve Members may attend meetings:-

(i)                 to take the place of an ordinary Member for whom they are a reserve;

(ii)               where the ordinary Member will be absent for the whole of the meeting; and

(iii)             the meeting notes at the start of the meeting at the item ‘Reserves’ that the Reserve Member is or will be attending as a reserve;

(iv)              if a Reserve Member whose intention to attend has been noted arrives after the commencement of the meeting, then that Reserve Member can only act as a Member from the start of the next item of business on the agenda after his/her arrival.

RESOLVED:  To note the attendance at this meeting of the following duly appointed Reserve Members:-

To agree requests to speak from Councillors who are not Members of the Committee, in accordance with Committee Procedure 4.1.

RESOLVED:  That no Members, who were not members of the Committee, had indicated that they wished to speak at the meeting.  

To receive declarations of personal or prejudicial interests, arising from business to be transacted at this meeting, from:

(a)               all Members of the Committee, Sub Committee, Panel or Forum;

(b)               all other Members present in any part of the room or chamber.

RESOLVED:  To note that the following interests were declared:

That the minutes of the meeting held on 3 December 2008 be taken as read and signed as a correct record.

RESOLVED:  That the minutes of the meeting held on 3 December 2008, be taken as read and signed as a correct record.

To receive questions (if any) from local residents/organisations under the provisions of Committee Procedure Rule 19 (Part 4B of the Constitution).

RESOLVED:  To note that no public questions were put, or petitions or deputations received at this meeting under the provisions of Committee Procedure Rules 19, 16 and 17 respectively.

To receive references from Council and any other Committees or Panels (if any) under the provisions of Committee Procedure Rule.

RESOLVED:  To note that there were no references from Council or other Committees or Panels to be received at this meeting.

To confirm whether representations are to be received, under Committee Procedure Rule 18 (Part 4B of the Constitution), from objectors and applicants regarding planning applications on the agenda.

RESOLVED: That in accordance with the provisions of Committee Procedure Rule 18 (Part 4B of the Constitution), (1) representations be received in respect of item 1/01;

(2)  a maximum of two speakers be permitted to address the Committee and the length of time for representations be for a maximum of five minutes each.

Report of the Head of Planning - circulated separately.

Members are reminded that, in accordance with the Planning Protocol, where Councillors disagree with the advice of the Chief Planning Officer it will be the Members’ responsibility to clearly set out the reasons for refusal where the Officer recommendation is for grant. The planning reasons for rejecting the Officer’s advice must be clearly stated, whatever the recommendation and recorded in the minutes. The Officer must be given the opportunity to explain any implications of the contrary decision.

RESOLVED:  That (1) in accordance with the provisions of the Local Government (Access to Information) Act 1985, the following item/information be admitted to the agenda by reason of the special circumstances and grounds for urgency stated:

and;

(2)  authority be given to the Head of Planning to issue the decision notices in respect of the applications considered, as set out in the schedule attached to these minutes.

Report of the Head of Planning – for information.

The Committee received a report from the Head of Planning which listed those appeals being dealt with and those awaiting decision.

RESOLVED: That the report be noted.

Report of the Director of Legal and Governance Services.

The Committee received a report which sought an extension of time to complete a Section 106 Agreement relating to Equitable House, Lyon Road, Harrow.  It was noted that the Committee had approved heads of terms for the Agreement on 14 May 2008.

Members’ attention was drawn to the fact that there was a Part 2 appendix in association with this item which appeared elsewhere on the agenda.

An officer advised the Committee of an amendment to the recommendation and it was

RESOLVED:  That the time for completion of the Agreement be extended by two calendar months from 14 January 2009.

(See Minute 342)

To arrange dates for Member site visits that have been agreed during the course of the meeting (if any).

RESOLVED:  To note that there were no Member site visits to be arranged.

To resolve that the press and public be excluded from the meeting for the following items of business, on the grounds that they involve the likely disclosure of confidential information in breach of an obligation of confidence, or of exempt information as defined in Part I of Schedule 12A to the Local Government Act 1972:

RESOLVED:  That the press and public be excluded from the meeting for the following item for the reasons set out below:

The Committee considered a confidential appendix and

RESOLVED:  That the appendix be noted.

(See minute 341 above)