Agenda and minutes

To note the attendance at this meeting of any duly appointed Reserve Members.

Reserve Members may attend meetings:-

(i)                 to take the place of an ordinary Member for whom they are a reserve;

(ii)               where the ordinary Member will be absent for the whole of the meeting; and

(iii)             the meeting notes at the start of the meeting at the item ‘Reserves’ that the Reserve Member is or will be attending as a reserve;

(iv)              if a Reserve Member whose intention to attend has been noted arrives after the commencement of the meeting, then that Reserve Member can only act as a Member from the start of the next item of business on the agenda after his/her arrival.

RESOLVED:  To note the attendance at this meeting of the following duly appointed Reserve Member:-

To agree requests to speak from Councillors who are not Members of the Committee, in accordance with Committee Procedure 4.1.

RESOLVED:  That no Members, who were not members of the Committee, had indicated that they wished to speak at the meeting.

To receive declarations of personal or prejudicial interests, arising from business to be transacted at this meeting, from:

(a)               all Members of the Committee, Sub Committee, Panel or Forum;

(b)               all other Members present in any part of the room or chamber.

RESOLVED:  To note that the following interests were declared:

That the minutes of the meeting held on 5 November 2008 be taken as read and signed as a correct record.

RESOLVED:  That the minutes of the meeting held on 5 November 2008, be taken as read and signed as a correct record.

To receive questions (if any) from local residents/organisations under the provisions of Committee Procedure Rule 19 (Part 4B of the Constitution).

RESOLVED:   To note that no public questions were put, or petitions or deputations received at this meeting under the provisions of Committee Procedure Rules 19, 16 and 17 respectively

To receive references from Council and any other Committees or Panels (if any).

To confirm whether representations are to be received, under Committee Procedure Rule 18 (Part 4B of the Constitution), from objectors and applicants regarding planning applications on the agenda.

RESOLVED:   To note that no requests for representations had been received.

Report of the Head of Planning - circulated separately.

RESOLVED:  That (1) in accordance with the provisions of the Local Government Act 1985, the following information be admitted to the agenda by reason of the special circumstances and grounds for urgency stated:

(2)  That authority be given to the Head of Planning to issue the decision notices in respect of the applications considered, as set out in the schedule attached to these minutes.

Report of the Head of Planning – for information.

The Committee received a report from the Head of Planning which listed those appeals being dealt with and those awaiting decision.

RESOLVED:  That the report be noted.

Report of the Director of Legal and Governance Services.

The Committee considered a report of the Director of Legal and Governance on a proposed alteration to the Planning Protocol and relevant Committee agenda template.  Members noted that the report was also being submitted to the Standards Committee.

RESOLVED:  That (1) Members involved in Planning applications meetings should be reminded of the requirement under paragraph 7 of the Planning Protocol, when considering the refusal or granting of planning applications;

(2)  an alteration be made to the template of the relevant Committee agenda to reflect this area of the Protocol as indicated on the Appendix to the report of the Director of Legal and Governance Services..

To arrange dates for Member site visits that have been agreed during the course of the meeting (if any).

RESOLVED:  To note that there were no Member site visits to be arranged.