Agenda and minutes

To note the attendance at this meeting of any duly appointed Reserve Members.

Reserve Members may attend meetings:-

(i)                 to take the place of an ordinary Member for whom they are a reserve;

(ii)               where the ordinary Member will be absent for the whole of the meeting; and

(iii)             the meeting notes at the start of the meeting at the item ‘Reserves’ that the Reserve Member is or will be attending as a reserve;

(iv)              if a Reserve Member whose intention to attend has been noted arrives after the commencement of the meeting, then that Reserve Member can only act as a Member from the start of the next item of business on the agenda after his/her arrival.

RESOLVED:  To note the attendance at this meeting of the following duly appointed Reserve Members:-

To appoint a Vice?Chairman of the Committee for the Municipal Year 2008/09.

RESOLVED:  To appoint Councillor Joyce Nickolay as Vice-Chairman of the Strategic Planning Committee for the 2008/2009 Municipal Year. 

To agree requests to speak from Councillors who are not Members of the Committee, in accordance with Committee Procedure 4.1.

It was moved and seconded that,due to the volume of major applications on the agenda and the number of members of the public who had indicated their wish to speak, one Councillor, who was not a Member of the Committee, be allowed to speak for a maximum of five minutes on each item with preference being given to ward councillors.

RESOLVED:  That, in accordance with Committee Procedure Rule 4.1, the following Councillors, who were not Members of the Committee, were allowed to speak on the agenda item indicated:

To receive declarations of personal or prejudicial interests, arising from business to be transacted at this meeting, from:

(a)               all Members of the Committee;

(b)               all other Members present in any part of the room or chamber.

RESOLVED:  To note that the following interests were declared:

(a)  To consider whether any item included on the agenda should be considered with the press and public excluded because it contains confidential information as defined in the Local Government Act 1972;

(b)  to receive the addendum sheets and to note any applications which are recommended for deferral or have been withdrawn from the agenda by the applicant.

RESOLVED:  That (1) in accordance with the Local Government (Access to Information) Act 1985, the following item be admitted late to the agenda by virtue of the special circumstances and grounds for urgency detailed below:-

(2)  all items be considered with the press and public present.

That the minutes of the meeting held on 16 April 2008 be taken as read and signed as a correct record. (To Follow)

RESOLVED: That the Chairman be given the authority to sign the minutes of the meeting held on 16 April 2008 and the Special meeting held on 7 May 2008, as a correct record of those meetings.

To receive questions (if any) from local residents/organisations under the provisions of Committee Procedure Rule 19 (Part 4B of the Constitution).

RESOLVED:  To note that no public questions were put or deputations received at this meeting under the provisions of Committee Procedure Rules 19 and 17 respectively.

To receive petitions (if any) submitted by members of the public/Councillors.

RESOLVED:  To note the receipt of the following petition:

1.                   Petition against planning permission for the building of the new Harrow College on Lowlands Recreation Ground (ref: P/0707/08/CFU

The petition, which had been signed by 49 people, was presented by the Lead Petitioner.

To receive references from Council and any other Committees or Panels (if any).

RESOLVED: To note that there were no references from Council or other Committees.

To confirm whether representations are to be received, under Committee Procedure Rule 18 (Part 4B of the Constitution), from objectors and applicants regarding planning applications on the agenda.

RESOLVED:  That (1) in accordance with the provisions of Committee Procedural Rule 18, representations be received in respect of items 1/01, 1/02, 1/03, 1/04, 1/10 and 1/11;

(2)  in accordance with the provisions of Committee Procedure Rule 18, a maximum of two speakers be permitted to address the Committee on each item and the length of time for representations be for a maximum of five minutes each.

Report of the Head of Planning - circulated separately.

RESOLVED:  That authority be given to the Head of Planning to issue the decision notices in respect of the applications considered, as set out in the schedule attached to these minutes.

Report of the Head of Planning – for information.

The Committee received a report from the Head of Planning which listed those appeals being dealt with and those awaiting decision.

RESOLVED:  That the report be noted.

To arrange dates for Member site visits that have been agreed during the course of the meeting (if any).

RESOLVED:  To note that there were no Member site visits to be arranged.

In accordance with the provisions of Committee Procedure Rule 14, it was

RESOLVED:  At (1) 10.55 pm  to continue until 11.00 pm;

(2)  at 11.00 pm to continue until 11.45 pm.