Agenda and minutes

To note the attendance at this meeting of any duly appointed Reserve Members.

Reserve Members may attend meetings:-

(i)                 to take the place of an ordinary Member for whom they are a reserve;

(ii)               where the ordinary Member will be absent for the whole of the meeting; and

(iii)             the meeting notes at the start of the meeting at the item ‘Reserves’ that the Reserve Member is or will be attending as a reserve;

(iv)              if a Reserve Member whose intention to attend has been noted arrives after the commencement of the meeting, then that Reserve Member can only act as a Member from the start of the next item of business on the agenda after his/her arrival.

RESOLVED:  To note that there were no Reserve Members in attendance at this meeting.

To agree requests to speak from Councillors who are not Members of the Committee, in accordance with Committee Procedure 4.1.

RESOLVED:  To note that no Members, who were not Members of the Committee, had requested to speak at the meeting.

To receive declarations of personal or prejudicial interests, arising from business to be transacted at this meeting, from:

(a)               all Members of the Committee, Sub Committee, Panel or Forum;

(b)               all other Members present in any part of the room or chamber.

RESOLVED:  To note that there were no declarations of interests made by Members in relation to the business transacted at this meeting.

(a)  To consider whether any item included on the agenda should be considered with the press and public excluded because it contains confidential information as defined in the Local Government Act 1972;

(b)  to receive the addendum sheets and to note any applications which are recommended for deferral or have been withdrawn from the agenda by the applicant.

RESOLVED: That in accordance with the Local Government (Access to Information) Act 1985, the following item be admitted late to the agenda by virtue of the special circumstances and grounds for urgency detailed below:-

That the minutes of the meeting held on 16 January 2008 be taken as read and signed as a correct record.

RESOLVED:  That the minutes of the meeting held on 16 January 2008, be taken as read and signed as a correct record.

To receive questions (if any) from local residents/organisations under the provisions of Committee Procedure Rule 19 (Part 4B of the Constitution).

RESOLVED:  To note that no public questions were put, or petitions or deputations received at this meeting under the provisions of Committee Procedure Rules 19, 16 and 17 (Part 4B of the Constitution) respectively.

To receive references from Council and any other Committees or Panels (if any).

RESOLVED:  To note that there were no references from Council or other Committees or Panels to be received at this meeting.

To confirm whether representations are to be received, under Committee Procedure Rule 18 (Part 4B of the Constitution), from objectors and applicants regarding planning applications on the agenda.

RESOLVED:  To note that no requests for representations had been received.

Report of the Head of Planning - circulated separately.

RESOLVED:  That authority be given to the Head of Planning to issue the decision notices in respect of the applications considered, as set out in the schedule attached to these minutes.

Report of the Head of Planning – for information.

The Committee received a report from the Head of Planning which listed those appeals being dealt with and those awaiting decision.

RESOLVED:  That the report be noted.

The Committee received a report of the Director of Planning, Development and Enterprise which informed members of a proposed consultation with key stakeholders on new arrangements for validating planning applications in connection with the use of the new national electronic standard planning application form (1APP) being introduced from 6 April 2008.

In response to questions, it was noted that:

·                    applications could still be made on paper-based systems;

·                    there would be links with the HARP project;

·                    it was the responsibility of the Applicant to find the required information;and

·                    the list could be reviewed after three years.   

RESOLVED:  That (1) a 6 week consultation on the local criteria for validating applications, prior to the adoption of the new national electronic standard planning application form (1APP) on 6 April 2008 be agreed;

(2)  To report back to Development Management Committee on 2 April 2008 on the outcome of the consultation and present the resultant final version of the “Local Validation Requirements for Planning Applications” for adoption and publication prior to 6 April 2008.

To arrange dates for Member site visits that have been agreed during the course of the meeting (if any).

RESOLVED: To note that there were no Member site visits to be arranged.

Which cannot otherwise be dealt with.

The Chairman made two announcements: