Agenda and minutes

(i)         To note the appointment of Councillor Marilyn Ashton at the meeting of the Council on 19 October 2006 under the provisions of Council Procedure Rule 1.1 (xii), as Chairman of the Development Management Committee for the Municipal Year 2006/07.

(ii)        To note the membership of the new Development Management Committee.

RESOLVED: To note (1) the appointment of Councillor Marilyn Ashton at the meeting of the Council on 19 October 2006 under the provisions of Council Procedure Rule 1.1 (xii) as Chairman of the Development Management Committee for the Municipal Year 2006/07;

(2) the membership of the new Development Management Committee.

To note the attendance at this meeting of any duly appointed Reserve Members.

Reserve Members may attend meetings:-

(i)                 to take the place of an ordinary Member for whom they are a reserve;

(ii)               where the ordinary Member will be absent for the whole of the meeting; and

(iii)             the meeting notes at the start of the meeting at the item ‘Reserves’ that the Reserve Member is or will be attending as a reserve;

(iv)              if a Reserve Member whose intention to attend has been noted arrives after the commencement of the meeting, then that Reserve Member can only act as a Member from the start of the next item of business on the agenda after his/her arrival.

RESOLVED:  To note the attendance at this meeting of the following duly appointed Reserve Member:

To appoint a Vice-Chairman of the Committee for the Municipal Year 2006/07.

Nominations were received and seconded for Councillors Thaya Idaikkadar and Joyce Nickolay.  Having been put to a vote it was

RESOLVED: To appoint Councillor Joyce Nickolay as Vice-Chairman of the Development Management Committee for the Municipal Year 2006/07.

Briefing note from the Director of Corporate Governance.

The Committee having considered a briefing paper in relation to the above it was

RESOLVED: That (1) in order to ensure compliance with the requirement to finish meetings no later than 11.00pm, the Committee would consider carefully whether to commence any new business/item after 10.00pm and, if necessary, defer business rather than risk not completing the consideration by 11.00pm;

(2) the terms of reference of the Strategic Planning Committee and the Development Management Committee be noted;

(3) the definitions of ‘major’ and ‘minor’ contained within the briefing paper be endorsed and noted in relation to the distinction in the terms of reference of the two committees;

(4) the proposed meeting dates for the two committees, provided to Council on 19 October 2006, be endorsed and noted;

(5) it be noted that there would be a single briefing for all members of the Committee;

(6) it be noted that officers would be consulting Members on potential revisions to the Scheme of Delegation.

To agree requests to speak from Councillors who are not Members of the Committee, in accordance with Committee Procedure 4.1.

RESOLVED: That, in accordance with Committee Procedure Rule 4.1, the following Councillors, who were not Members of the Committee, be allowed to speak on the agenda items indicated:

To receive declarations of personal or prejudicial interests, arising from business to be transacted at this meeting, from:

(a)               all Members of the Committee, Sub Committee, Panel or Forum;

(b)               all other Members present in any part of the room or chamber.

RESOLVED:  To note the following declarations of interest made by Members present relating to business to be transacted at this meeting:

(i)            Planning application 3/01 – 421 Alexandra Avenue, Harrow

            Councillor Thaya Idaikkadar declared a prejudicial interest in the above application arising from the fact that he knew the applicants.  Accordingly, he would leave the room and take no part in the discussion or decision-making on the item.

(ii)            Planning application 5/02 – RAF Bentley Priory, Priory Drive, Stanmore

            Councillor Marilyn Ashton declared a prejudicial interest in the above application arising from the fact that she lived next door to the site.  Accordingly, she would leave the room and take no part in the discussion or decision-making on the item.

(a)  To consider whether any item included on the agenda should be considered with the press and public excluded because it contains confidential information as defined in the Local Government (Access to Information) Act 1972 (as amended);

(b)  to receive the addendum sheets and to note any applications which are recommended for deferral or have been withdrawn from the agenda by the applicant.

RESOLVED:  That (1) in accordance with the Local Government (Access to Information) Act 1985, the following agenda item be admitted late to the agenda by virtue of the special circumstances and grounds for urgency detailed below:-

(2)  all items be considered with the press and public present;

(3) it be noted that agenda item 16 – Effectiveness of Planning Enforcement had appeared on the agenda in error and was formally withdrawn.

That the Chairman be given authority to sign the minutes of the meeting held on 17 October 2006 of the Development Control Committee (being the predecessor body to this Committee for the consideration of minor matters) as a correct record once printed in the Council Bound Volume.

RESOLVED:  That the Chairman be given authority to sign the minutes of the meeting held on 17 October 2006 of the Development Control Committee (being the predecessor body to this Committeee for the consideration of minor matters) as a correct record once printed in the Council Bound Volume.

To receive questions (if any) from local residents/organisations under the provisions of Committee Procedure Rule 19 (Part 4B of the Constitution).

RESOLVED:  To note that no public questions were put at the meeting under the provisions of Committee Procedure Rule 19.

To receive petitions (if any) submitted by members of the public/Councillors.

Councillor Mrs Joyce Nickolay indicated that she had received the following request from a resident:

“With reference to the minutes of the meeting of the Development Control Committee held on 6 and 11 September 2006, please could it be noted under Minute 77 (ii) Petition opposing the scale of the proposed redevelopment of Strongbridge Close that the petition was presented by Ms Jo Boyle and had been signed by residents of the following roads: Twyford Road, Welbeck Road, Tintern Way, Furness Road, Chatsworth Gardens, Oakington Avenue, The Retreat, Capthorne Avenue, Elm Grove, Romney Close, Romney Drive, The Drive, Fairview Crescent and Rayners Lane in addition to the residents of Fairview Crescent”.

The Committee noted that they had no authority to amend the minutes of the 6 and 11 September 2006 Development Control Committee meeting, which had been agreed by that Committee at its meeting on 5 October 2006.

RESOLVED: (1) That the above request be noted;

(2) it be noted that no petitions were received at this meeting under the provisions of Committee Procedure Rule 16.

To receive deputations (if any) under the provisions of Committee Procedure Rule 17 (Part 4B) of the Constitution.

RESOLVED:  To note that no deputations were received at the meeting under the provisions of Committee Procedure Rule 17.

To receive references from Council and any other Committees or Panels (if any).

RESOLVED:  To note that there were no references from Council or other Committees or Panels received at this meeting.

To confirm whether representations are to be received, under Committee Procedure Rule 18 (Part 4B of the Constitution), from objectors and applicants regarding planning applications on the agenda.

RESOLVED:  That, in accordance with the provisions of Committee Procedure Rule 18 (Part 4B of the Constitution), representations be received in respect of items 2/01, 2/02, 2/03, 2/06 and 2/13 on the list of planning applications.

Report of the Head of Planning - circulated separately.

RESOLVED:  That authority be given to the Head of Planning to issue the decision notices in respect of the applications considered, as set out in the schedule attached to these minutes.

Report of the Head of Planning – for information.

The Committee received a report of the Head of Planning which listed enforcement notices awaiting compliance.

RESOLVED:  (1) To note the report;

(2) that the Enforcement Officer be invited to attend Member briefings.

To arrange dates for Member site visits that have been agreed during the course of the meeting (if any).

RESOLVED:  That (1) Member visits to the following sites take place on Saturday 9 December 2006 from 9.30am:

2/08 – 16A Uxbridge Road, Stanmore

2/14 and 2/15 – Priory House, 95 Clamp Hill, Stanmore

(2) the Democratic Services Officer be requested to write to Members of the Committee to confirm the order and timing of the visits.