Agenda and minutes

Portfolio Holder Decision Meeting - Wednesday 6 March 2019 5.00 pm

Venue: Committee Room 3, Harrow Civic Centre, Station Road, Harrow, HA1 2XY. View directions

Contact: Frankie Belloli, Senior Democratic Services Officer  Tel: 020 8424 1263 Email:

No. Item


Declarations of Interest

To receive declarations of disclosable pecuniary or non pecuniary interests, arising from business to be transacted at this meeting, from:


(a)               all Members of the Committee, Sub-Committee or Panel;

(b)               all other Members present.


RESOLVED:  To note that there were no declarations of interests.


Minutes pdf icon PDF 155 KB

That the minutes of the meeting held on 23 May 2018 be taken as read and signed as a correct record.


RESOLVED:  That the minutes of the meeting held on 23 May 2018 be taken as read and signed as a correct record.



To receive petitions (if any) submitted by members of the public/Councillors under the provisions of Executive Procedure Rule 49 (Part 4D of the Constitution).


RESOLVED:  To note that no petitions had been received.


Public Questions

To receive any public questions received in accordance with Executive Procedure Rule 51 (Part 4D of the Constitution).


Questions will be asked in the order in which they were received.  There will be a time limit of 15 minutes for the asking and answering of public questions.


[The deadline for receipt of public questions is 10am on Wednesday, 6 March 2019.  Questions should be sent to   

No person may submit more than one question].


RESOLVED:  To note that no public questions had been received.


Matters referred to the Executive Member

In accordance with the provisions contained in Committee Procedure Rule 47 (Part 4B of the Constitution).


RESOLVED:  To note that no matters had been referred to the Leader of the Council for consideration.


Reports from the Overview and Scrutiny Committee or Sub-Committees


RESOLVED:  To note that no reports had been received.



Provision of Meals on Wheels Service - Hammersmith and Fulham Council pdf icon PDF 227 KB

Report of the Corporate Director, Community

Additional documents:


The Divisional Director, Commissioning Services introduced the report and updated the meeting on progress in discussions with other local authorities about their meals on wheels services.  She advised that decisions at short notice would be required if the Council was to be able to enter into other contracts.  The Leader of the Council asked that an urgent report be brought to the Cabinet meeting on 14 March 2019 concerning these other possible arrangements, subject to agreement from the Chair of the Overview and Scrutiny Committee that the matter is urgent and could not reasonably be deferred.




·                     approval be granted to enter into a legal agreement with the London Borough of Hammersmith and Fulham to provide a meals on wheels service;


·                     authority be delegated to the Corporate Director, Community, following consultation with the Portfolio Holder for Environment, to finalise the proposals in this report.


Reason for Decision: 


·                     To support shared service objectives that enhance sustainability of the Council’s current meals on wheels service.


·                     The decision could wait until the March Cabinet meeting because the Council needed to commence statutory consultations with affected staff and the service needed to commence on 8 April 2019.


Alternative Options Considered and Rejected:  As set out in the report.


Conflict of Interest relating to the matter declared by Leader/Dispensation Granted:  None.


[Call-in did not apply as a waiver of Call-in had been obtained from the Chair of the Overview and Scrutiny Committee that the decision proposed was reasonable and should be treated as a matter of urgency as any delay likely to be caused by the Call-in process would seriously prejudice the Council’s interests.


Reasons for Urgency:  The proposals required the start of the service delivery on 8 April 2019 and, in advance of that date, a period of 30 days consultation with staff during a mobilisation period is required; so to meet the 30 days, a decision was needed by 7 March 2019, in advance of the next scheduled Cabinet meeting date.]