Agenda and minutes

That the minutes of the meeting held on 18 August 2016 be taken as read and signed as a correct record.

RESOLVED:  That the minutes of the meeting held on 18 August 2016 be taken as read and signed as a correct record.

To receive any public questions received in accordance with Executive Procedure Rule 51 (Part 4D of the Constitution).

Questions will be asked in the order in which they were received.  There will be a time limit of 15 minutes for the asking and answering of public questions.

[The deadline for receipt of public questions is 9.00 am, 23 May 2018.  Questions should be sent to publicquestions@harrow.gov.uk  

No person may submit more than one question].

[Note:  Due to the lateness in circulation of the report, the deadline for the receipt of public questions on the contents of the report has been extended to 9.00 am on Wednesday, 23 May 2018 by the Leader of the Council.]

RESOLVED: To note that no public questions were received.

RESOLVED: To note that no matters had been referred to the Leader of the Council for consideration.

RESOLVED: To note that no reports had been received.

Joint report of the Corporate Directors of Community and People.

The Divisional Director of Commissioning Services introduced an urgent report, which related to the grant of a lease to Central and North West London (CNWL) NHS Foundation Trust of surplus ground, first and second floor accommodation at Milman’s, Grove Avenue, Pinner.

The Divisional Director added that the intention was to make better use of the Council’s assets and that employees based at this satellite site would be moved to the Civic Centre from 25 May 2018.  She added that the CNWL NHS Foundation Trust required additional office space with good transport links and that the Milman’s Building was considered to be a suitable site.

An officer from HB Public Law advised that the recommendation set out in the report ought to include a minor amendment to allow for the necessary mechanisms to be put in place.  He added that the NHS had requested access for a ‘fit out’ prior to them being able to formally complete the lease.  To accommodate this, the Council would need to enter into a simple agreement for lease, contractually obliging the NHS to take a lease, with the lease to be completed thereafter.

Following consideration of the urgent report by the Leader of the Council, including the amendment, it was

RESOLVED:  That

(1)          the Corporate Director of Community be authorised to grant an agreement for lease and lease of Milman’s Building, Grove Avenue, Pinner at rent of £128,000 for a term expiring 30 June 2025;

(2)          it be noted that the decision was urgent because the agreement to lease or lease had to be completed by 29 May 2018.

Reason for Decision:  To comply with the overall objectives to improve the Council’s financial position and to support the delivery of People’s Directorate Medium Term Financial Strategy (MTFS) savings of £184k at Milman’s Building.  

Alternative Options Considered and Rejected:  As set out in the report.

Conflict of Interest relating to the matter declared by Leader/Dispensation Granted:  None.

[Call-in did not apply as a waiver of Call-in had been obtained from the Chair of the Overview and Scrutiny Committee that the decision proposed was reasonable and should be treated as a matter of urgency as any delay likely to be caused by the Call-in process would seriously prejudice the Council’s interests.

Reasons for Urgency:  The agreement to the lease had to be completed by 29 May 2018 before the next Cabinet meeting.]