Agenda and minutes

To receive declarations of personal or prejudicial interests, arising from business to be transacted at this meeting, from:

(a)               all Members of the Committee, Sub Committee, Panel or Forum;

(b)               all other Members present in any part of the room or chamber.

RESOLVED:  To note that no interests were declared in relation to the business to be transacted at this meeting.

In accordance with the provisions contained in Overview and Scrutiny Procedure Rule 23 (Part 4F of the Constitution).

RESOLVED: To note that no matters had been referred to the Executive Member for reconsideration in accordance with the provisions contained in the Overview and Scrutiny Committee Procedure Rule 22 (Part 4F of the Constitution).

On 13 March 2008, the Cabinet authorised the Portfolio Holder for Finance and Portfolio Co-ordination to make any such decision as might be necessary to enter into a new insurance contract for motor insurance with the most favourable tender submission.  This was to ensure that the Council met its statutory requirements with respect to insurance of vehicles.

It was noted that this meeting had been convened at short notice It was noted that this meeting had been convened at short notice in order to comply with the Office of Government Commerce (OGC) 10 day mandatory standstill period for contracts awarded following an Official Journal of the European Union (OJEU) tender process, the Portfolio Holder decision, which was delegated by Cabinet on 13 March 2008, needed to be made on 17 March 2008.  The agreement of the Chairman of the Overview and Scrutiny Committee that the decision would not be subject to call-in had been obtained. The agreement of the Chairman of the Overview and Scrutiny Committee that the decision would not be subject to call-in had been obtained.

An officer introduced the confidential report, which set out the process for seeking quotations for the Council’s motor insurance for the 2008/09 year.  It was stated that a robust tender exercise had been undertaken using the Official Journal of the European Union negotiated tender process.

RESOLVED:  That the Council’s insurance contract be placed with Zurich Municipal Insurance for 2008/09 through a consortium offer provided through the London Authorities Mutual Limited.

Reason for Decision:  To secure the Council’s motor insurance premium for the 2008/09 year.

[Note:  The item was included in Part II as it was considered exempt by virtue of paragraph 3 as specified in Schedule 12a (as amended) of the Local Government Act 1972 in that it related to information relating to the financial or business affairs of any particular person (including the authority holding that information].