Agenda and minutes

To note the attendance at this meeting of any duly appointed Reserve Members.

Reserve Members may attend meetings:-

(i)                 to take the place of an ordinary Member for whom they are a reserve;

(ii)               where the ordinary Member will be absent for the whole of the meeting; and

(iii)             the meeting notes at the start of the meeting at the item ‘Reserves’ that the Reserve Member is or will be attending as a reserve;

(iv)              if a Reserve Member whose intention to attend has been noted arrives after the commencement of the meeting, then that Reserve Member can only act as a Member from the start of the next item of business on the agenda after his/her arrival.

RESOLVED:  To note the attendance at this meeting of the following duly appointed Reserve Members:-

To receive declarations of disclosable pecuniary or non pecuniary interests, arising from business to be transacted at this meeting, from:

(a)               all Members of the Committee;

(b)               all other Members present.

RESOLVED:  To note that the following interests were declared:

Agenda Item 7 – Review of Polling Districts and polling Places

Councillor Michael Borio declared a non-pecuniary interest in that he was a Queensbury Ward Councillor.  He would remain in the room whilst the matter was considered and voted upon.

Councillor Lynda Seymour declared a non-pecuniary interest in that she was a member of a synagogue.  She would remain in the room whilst the matter was considered and voted upon.

That the minutes of the meeting held on 17 March 2014 and of the Special meeting held on 17 June 2014 be taken as read and signed as correct records.

RESOLVED:  That the minutes of the meeting held on 17 March 2014 and of the Special meeting held on 17 June 2014 be taken as read and signed correct records.

To receive any public questions received in accordance with Committee Procedure Rule 17 (Part 4B of the Constitution).

Questions will be asked in the order notice of them was received and there be a time limit of 15 minutes.

[The deadline for receipt of public questions is 3.00 pm, Thursday 20 November 2014. Questions should be sent to publicquestions@harrow.gov.uk  

No person may submit more than one question].

RESOLVED:  To note that no public questions were received at the meeting under the provisions of Committee Procedure Rule 17.

To receive petitions (if any) submitted by members of the public/Councillors under the provisions of Committee Procedure Rule 15 (Part 4B of the Constitution).

RESOLVED:  To note that no petitions had been received.

To receive deputations (if any) under the provisions of Committee Procedure Rule 16 (Part 4B) of the Constitution.

RESOLVED:  To note that no deputations were received at the meeting under the provisions of Committee Procedure Rule 16.

Report of the Director of Legal and Governance Services

Members received a report which outlined the recommendations of the Working Group established to undertake a review of the Council’s polling districts and polling places, as required by the Electoral Registration and Administration Act 2013.

The Chair of the Polling District and Places Review Working Group advised that the majority of the recommendations contained within the report could not be implemented prior to 1 December 2014, the publication date of the electoral register.  This register would be used for the General Election on 7 May 2015.

A Member commented that consideration should be given to the provision of additional security at the synagogues that were to be used as polling stations.

RESOLVED:  That the recommendations of the Working Group in relation to individual polling districts and polling places for the next four years be approved.