Agenda and minutes

(Special), Licensing and General Purposes Committee - Wednesday 8 February 2023 7.00 pm

Venue: The Auditorium - Harrow Council Hub, Kenmore Avenue, Harrow, HA3 8LU. View directions

Contact: Alison Atherton, Senior Professional - Democratic Services  Tel: 07825 726493 E-mail:


No. Item


Attendance by Reserve Members

To note the attendance at this meeting of any duly appointed Reserve Members.


Reserve Members may attend meetings:-


(i)            to take the place of an ordinary Member for whom they are a reserve;

(ii)          where the ordinary Member will be absent for the whole of the meeting; and

(iii)         the meeting notes at the start of the meeting at the item ‘Reserves’ that the Reserve Member is or will be attending as a reserve;

(iv)         if a Reserve Member whose intention to attend has been noted arrives after the commencement of the meeting, then that Reserve Member can only act as a Member from the start of the next item of business on the agenda after his/her arrival.

Additional documents:


RESOLVED:  To note that there were no Reserve Members in attendance.


Declarations of Interest

To receive declarations of disclosable pecuniary or non pecuniary interests, arising from business to be transacted at this meeting, from:


(a)          all Members of the Committee;

(b)          all other Members present.

Additional documents:


RESOLVED:  To note that there were no declarations of interests.

Recommended Item

Additional documents:


Revised Statement of Licensing Policy (Licensing Act 2003) pdf icon PDF 136 KB

Report of the Corporate Director, Place

Additional documents:


Members received a report which set out the proposed revised Statement of Licensing Policy.


The officer outlined the content of the report which advised that the Council, in its role as licensing authority for Harrow under the Licensing Act 2003, was required to publish and keep under review a Statement of Licensing Policy.  She advised that the proposed policy before Members contained minor changes to the existing policy including an update to the scheme of delegation, more information in relation to representations and temporary events and the removal and replacement of obsolete terminology and previous organisation names.


Members sought clarification on the amendments as the changes made to the policy could not be clearly seen.  The officer advised that the sections on Representations and Temporary Event Notices (TEN) had been expanded and that paragraph 12.6 was an addition to ensure that applicants provided adequate information on the TEN to enable an adequate assessment to be made.  The officer undertook to provide Members with a tracked change version of the revised policy so that the amendments made could be clearly seen and noted the comment that some definitions might also be helpful.


In terms of numbers of people permitted to attend a temporary event and the restrictions on the number of TEN an individual could apply for the officer advised that there were restrictions on both the number an individual and the premises could request.  The Licensing team would make an assessment using the TEN criteria to determine the number permitted to attend.


A Member commented that there had only been 4 responses received to the public consultation which, given the size of Harrow, was a low response rate.  The Member questioned the consultation process and was advised that consultation letters had been sent to licence holders and whilst accepting that the response rate was low this was not uncommon.


In response to a Member’s query as to what residents could do if there were concerns about a licensed premises as many of the complaints he received were about this issue, the officer advised the approach taken was set out in the Act.  The Licensing Team were focussed on proactive work but did not receive many complaints.  She indicated that there may be a need to ensure that there was clear signposting for residents in terms of making complaints.  Residents could submit their concerns via a webform which would then be allocated to a Licensing Officer to deal with as soon as possible, but within 5 working days, with an escalation to the police if appropriate.


Following requests from Members, the officer undertook to provide details of the number of licensing applications currently being dealt with, how many were received on annual basis and how many had been closed.  The officer advised that there were specific timescales within the Act in terms of applications and these were met by the team.  Applications would only be submitted to a Licensing Panel if there were representations that could not be resolved by the  ...  view the full minutes text for item 7.