Agenda and minutes

To receive declarations of disclosable pecuniary or non pecuniary interests, arising from business to be transacted at this meeting, from all members of the Council.

Item 4 – Appointment of Representatives to Outside Bodies

Councillor Barry Macleod-Cullinane declared a non-pecuniary interest in that he was an employee of London Councils Ltd.

For discussion and consideration.

(i)                 At this item, a Motion was proposed in the names of Councillors Sachin Shah and Bill Phillips to remove the Leader of the Council, Councillor Thaya Idaikkadar, from office.

(ii)               Upon a request by more than 10 Councillors a roll call vote was held on the Motion to remove the Leader from office.

(iii)             Upon the vote, the Motion to remove the Leader of the Council from office was lost.

RESOLVED:  That the Motion to remove the Leader of the Council from office be defeated.

Roll Call Vote:

In Favour of the Motion:  Councillors Anderson, Choudhury, Currie, Davine, Ferry, Gate, Green, Henson, Marikar, Maru, Miles, O’Dell, Parmar, Perry, Phillips, Ray, Robson, Navin Shah, Rekha Shah, Sachin Shah, Silver, Stephenson, Sasikala Suresh and Wealthy.

Against the Motion:  The Worshipful The Mayor Councillor Asante,  Councillors Akhtar, Ashton, Bath, Bednell, Champagnie, Chana, Chauhan, Dharmarajah, Ferrari, Gawn, Greek, Hall, Idaikkadar, Ismail, James, Kara, Khalid, Lammiman, Macleod-Cullinane, Mithani, Moshenson, Chris Mote, Janet Mote, John Nickolay, Joyce Nickolay, Omar, Osborn, Romain, Anthony Seymour, Lynda Seymour, Stoodley, Teli, Williams and Wright.

Abstain:  Councillors Bond, Noyce and Sheinwald.

To note the appointments to Cabinet and to make appointments to Committees.

(i)                 Further to item 2 on the Summons, the Leader of the Council (Councillor Thaya Idaikkadar) confirmed his Deputy Leader and the membership of the Cabinet and respective Portfolios as:

(ii)               The Council received confirmation, in the tabled Supplementary Summons, of the nominations by the Political Groups to places on Committees of the Council in accordance with proportional entitlements. 

(iii)             Upon a vote, the substantive recommendations were adopted.

RESOLVED:  That

(i)                 it be noted Councillor Asad Omar was the Deputy Leader of the Council;

(ii)               the membership of the Executive (Cabinet), allocation of Portfolios to Executive Members for 2013/14, together with the Terms of Reference of the Cabinet and the delegations to Portfolio Holders be noted;

(iii)             the Committees of the Council be determined in accord with the “political balance” rules in the Local Government and Housing Act 1989 and established with the memberships now agreed for the Municipal Year 2013/14, as detailed at Appendix I to these minutes;

(iv)             the terms of reference of the above Committees, as set out in Appendix I be agreed.

To make appointments of Chairmen to Committees for the Municipal Year 2013/14.

(i)                 Within the tabled Supplemental Summons, the Council received proposals from the Political Groups as to the appointment of Chairmen to Committees of the Council for the Municipal Year 2013/14.

(ii)               Upon a request by more than 10 Councillors a roll call vote was held on a Motion on the appointments of the Conservative and Independent Labour Group nominations (as applicable) to the Licensing & General Purposes Committee, Overview and Scrutiny Committee, Planning Committee and Pension Fund Committee.

RESOLVED:  That the following Chairmen of Committees be appointed for the Municipal Year 2013/14:

Roll Call Vote:

In Favour of the Motion:  The Worshipful The Mayor Councillor Asante,  Councillors Akhtar, Ashton, Bath, Bednell, Bond, Champagnie, Chana, Chauhan, Dharmarajah, Ferrari, Gawn, Greek, Hall, Idaikkadar, Ismail, James, Kara, Khalid, Lammiman, Macleod-Cullinane, Mithani, Moshenson, Chris Mote, Janet Mote, John Nickolay, Joyce Nickolay, Omar, Osborn, Romain, Anthony Seymour, Lynda Seymour, Stoodley, Teli, Williams and Wright.

Against the Motion:  Councillors Anderson, Choudhury, Currie, Davine, Ferry, Gate, Green, Henson, Marikar, Maru, Miles, O’Dell, Parmar, Perry, Phillips, Ray, Robson, Navin Shah, Rekha Shah, Sachin Shah, Silver, Stephenson, Sasikala Suresh and Wealthy.

Abstain:  Councillors Noyce and Sheinwald.

To receive proposals from Political Groups as to the appointment of representatives of the authority to serve on Outside Bodies for the Municipal Year 2013/14.

Item 4 on the Summons provided for the receipt of proposals from the Political Groups as to the appointment of representatives of the Authority to serve on Outside Bodies for the Municipal Year 2013/14.    

RESOLVED:  That the Outside Body appointments for the Municipal Year 2013/14 be approved, as set out Appendix II to these minutes.

Report of the Director of Legal and Governance Services.

Further to item 5 on the Summons, the Mayor moved the recommendations from the report of the Director of Legal and Governance Services.

RESOLVED:  That

(1)               a Health and Wellbeing Board be established as a committee of the Council with the terms of reference and procedure rules as set out in Appendix III to these minutes and included in the revisions to Part 3A of the Terms of Reference before the Council;

(2)               the transfer of public health functions to the Council from 1 April 2013 be noted and the constitutional changes to reflect this be agreed as set out in Appendix IV to these minutes and included in the revisions to Part 3A of the Terms of Reference before the Council;

(3)               a Health and Social Care Scrutiny Sub-Committee responsible for the Council’s health scrutiny functions continue to operate with the revised delegations as set out in Appendix V to these minutes and included in the revisions to Part 3A of the Terms of Reference before the Council and including the power to make recommendations to Council on referrals to the Secretary of State under regulation 23(9) of the Local Authority (Public Health, Health and Wellbeing and Health Scrutiny) Regulations 2013;

(4)               the consequential Constitutional amendments at Appendix VI to these minutes be approved.

Recommendation I:            Overview and Scrutiny Committee

(9 April 2013)

Further to item 6 on the Summons, the Chairman of the Overview and Scrutiny Committee, Councillor Paul Osborn moved Recommendation I of the Overview and Scrutiny Committee meeting held on 9 April 2013.

RESOLVED:  That the Scrutiny Annual Report 2012/13, as contained in the Summons, be noted.

Recommendation I:            Cabinet

                                                (11 April 2013)

Further to item 7 on the Summons, the Leader of the Council, Councillor Thaya Idaikkadar moved Recommendation I of the Cabinet meeting held on 11 April 2013.

RESOLVED:  That the existing Financial Regulations be replaced with the revised set of Financial Procedure Rules as contained in Appendix VII to these minutes.

Report of the Director of Legal and Governance Services.

At Item 8 on the Summons and subject to tabled revisions, the Council received a report detailing revisions to the Executive and Access to Information Procedure Rules within the Council’s Constitution to take into account the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012.

RESOLVED:  That the proposed changes to the Access to Information and Executive Procedure Rules be agreed and adopted as contained in Appendix IX to these minutes.

To approve the delegated powers to Corporate Director’s as set out in Part 3B of the Constitution.

At Item 9 on the Summons, the Council received a report detailing proposals for the Delegated Powers of Corporate Directors and Statutory Officers and the Director of Public Health.

RESOLVED:  That the arrangements for the Delegated Powers of Corporate Directors, Statutory Officers and the Monitoring Officer circulated be approved and incorporated into the Constitution at Part 3B, as contained in Appendix VIII to these minutes.