Agenda and minutes

This Extraordinary Council Meeting has been convened in accordance with the provisions of Rule 3.1, further to a request from the Monitoring Officer.

RESOLVED:  To note that this Extraordinary Council meeting had been convened in accordance with Rule 3.1.

To receive declarations of personal or prejudicial interests arising from business to be transacted at this meeting, from all members of the Council.

The Mayor invited declarations of interest by Members of the Council in respect of the business on the Summons.

(i)           Item 3:  IT Service Delivery

Councillors Sue Anderson, Jerry Miles, Lynda Seymour and Mrs Rekha Shah declared personal interests in that they were members of Unison, but considered that they could speak and vote thereon.

Councillors Keith Ferry and Navin Shah declared personal interests in that they were members of GMB, but considered that they could speak and vote thereon.

Councillor Paul Osborn declared a personal interest as he had attended an awards ceremony where the Council had obtained an award.  This had been paid for by Capita and was reflected in his register of gifts and hospitality, but he considered that he could speak and vote thereon.

(ii)         Item 4:  Emergency Planning

Councillor Barry Macleod-Cullinane declared a personal interest in that he was an employee of London Councils, but considered that he could speak and vote thereon.

The Mayor requested Member’s join him in sending the Council’s best wishes to Councillor Mitzi Green during her recovery from a recent operation.

In accordance with the permission of the Mayor, the following petition was presented:-

Recommendation I:             Cabinet

                                                (14 September 2010)

(i)           Further to Item 3 on the Summons, the Council received a recommendation from Cabinet held on 14 September 2010.  The Recommendation was formally moved by the Portfolio Holder for Performance, Customer Services and Corporate Services.

(ii)         There was an amendment proposed in the names of Councillors Paul Osborn and Barry Macleod-Cullinane, which sought to amend the recommendations to read as follows:

“(1)   That recommendations 1-3 from Cabinet, as set out in the Summons, are deferred pending the establishment of a cross-party working group (consisting of two Labour Members, two Conservative Members and one Member from neither political group) to review the business case for IT Service Delivery, to ensure its veracity and its suitability for purpose, and report back to Council in February 2011.

(2)    That Cabinet be advised of this proposal and engages with the working group’s progress.

(3)    That the working group, while considering all options, be advised of Council’s preference that if outsourcing the IT service is considered the best option, there should be a process of competitive tendering.”

(iii)       During the debate on this item, Councillor Brian Gate moved a Motion that the question now be put.  Upon a vote this Motion was carried.

(iv)       Upon a vote, the amendment at (ii) was lost.

(v)         A further amendment was then proposed in the names of Councillors Richard Romain and Barry Macleod-Cullinane, which sought to amend the recommendations to read as follows:

(1)         the IT service be transferred to Capita with effect from 1 November 2010, or as soon as possible thereafter, subject to the completion of satisfactory contract negotiations;

(2)         the Corporate Director of Finance be authorised to finalise and sign the contract in agreement with the relevant Portfolio Holder(s);

(3)         the virement of £450,000 to cover the additional cost of the contract in 2010/11, as set out below, be approved.

(vi)       Upon a vote, the amendment at (v) was lost.

(vii)     During a further debate on the substantive recommendation, Councillor Brian Gate moved a Motion that the question now be put.  Upon a vote this Motion was carried.

(viii)   Upon a request by more than 10 Councillors a roll call vote was held with regard to the substantive recommendation.

(ix)   Upon a vote, the substantive recommendations were agreed.

RESOLVED:  That

(1)               the IT service be transferred to Capita with effect from 1 November 2010, or as soon as possible thereafter, subject to the completion of satisfactory contract negotiations;

(2)               the Corporate Director of Finance be authorised to finalise and sign the contract in agreement with the relevant Portfolio Holder(s);

(3)               thevirement of £450,000 to cover the additional cost of the contract in 2010/11, as set out below, be approved.

Roll Call Vote:

FOR:  Councillors Anderson, Asante, Currie, Davine,  ...  view the full minutes text for item 44.

Recommendation II:                        Cabinet

                                                (14 September 2010)

Further to Item 4 on the Summons, the Council received a recommendation from Cabinet held on 14 September 2010.

The Recommendation was formally moved by the Leader of the Council.

RESOLVED:  That

(1)               the Addendum to the Local Authority ‘Gold Resolution’ be approved;

(2)               the Memorandum on Mutual Aid be adopted into the Council’s Constitution.