Agenda and minutes

That the minutes of the meeting held on 10 July 2008 be taken as read and signed as a correct record.

The Council agreed that Resolution 284 of the minutes be amended to reflect Councillor Keith Ferry as the nominated Member of Strategic Planning Committee.

RESOLVED:  That the minutes of the meeting held on 10 July 2008 be taken as read and signed as a correct record, subject to the above amendment.

To receive declarations of personal or prejudicial interests arising from business to be transacted at this meeting from all Members of the Council.

It was noted that there were no declarations of interests on behalf of Members with regard to business to be transacted at this meeting of the Council.

To receive any announcements from the Mayor.

[Note:  Information as to recent Mayoral engagements will be tabled].

The Mayor spoke briefly on several of his recent engagements, including the success of the Battle of Britain Service.

The Mayor then reminded Members of certain upcoming engagements, including Remembrance Sunday, the Mayoress’ Ball and the Mayor’s banquet, requesting that Members note the engagements within their diaries.

RESOLVED:  That the report of the Worshipful the Mayor upon his official duties, as tabled, be noted and received.

To receive and consider any procedural motions by Members of the Council in relation to the conduct of this Meeting.

[Note:  Notice of such procedural motions received after the issuing of this Summons will be tabled].

(i)                   Councillor Bill Stephenson moved a procedural motion under the general provisions of Rule 15.6 that the Motion included at Item 15(1) (Climate Change / Nottingham Declaration) of the Summons and indicated to stand referred to the next meeting of the Cabinet, as being a matter within its remit, should rather be considered at this Council meeting.  Upon a vote, the procedural motion was not carried.

(ii)                 Councillor Bill Stephenson moved a procedural motion under the general provisions of Rule 15.6 that the Motion included at Item 15(2) (Fair Trade) of the Summons and indicated to stand referred to the next meeting of the Cabinet, as being a matter within its remit, should rather be considered at this Council meeting.  Upon a vote, the procedural motion was not carried.

RESOLVED:  That

(1)                 the procedural motion under Rule 15.6, seeking the consideration at this meeting of the Motion at 15(1) of the Summons (Climate Change / Nottingham Declaration) (Resolution 304 refers), be not agreed;

(2)                 the procedural motion under Rule 15.6, seeking the consideration at this meeting of the Motion at 15(2) of the Summons (Fair Trade) (Resolution 304 refers), be not agreed.

To receive any petitions to be presented:

(i)                 by a representative of the petitioners;

(ii)               by a Councillor, on behalf of petitioners; or

(iii)             by the Mayor, on behalf of petitioners.

In accordance with Rule 11, the following petitions were presented by Members of Council on behalf of Petitioners:-

A period of up to 15 minutes is allowed for members of the public to ask questions of members of the Executive, Portfolio Holders and Chairmen of Committees, of which notice has been received no later than 5.00 pm two clear working days prior to the day of this Meeting.

[Note:  Any such questions received will be tabled].

Further to item 6 on the Summons, no questions from members of the public had been received under the provisions of Rule 12.3.

Report of the Director of Legal & Governance Services following circulation of an Urgent Item on a Matter Reserved to Council.

(i)                   In relation to Item 7 on the Summons, the Council considered a report proposing the addition of a new regular item to the Ordinary Council Summons entitled “Leader’s Announcements”.

(ii)                 Councillor Bill Stephenson moved, and Councillor Navin Shah seconded the following amendment, which after debate and upon a vote was not carried:

(iii)                Councillor B E Gate moved, and Councillor Bill Stephenson seconded the following amendment, which after debate and upon a vote, was not carried:

(iv)               The meeting then moved to a vote upon the substantive recommendation; this was carried.

RESOLVED:  That the Constitutional change of the addition of a regular item to the ordinary Council Summons entitled “Leader’s Announcements” be approved.

To note that this item will only go ahead should Item 7 on the Council Summons be agreed by the Council.

To receive a presentation from the Leader of the Council on business since the last meeting.  This will be followed by a question and answer session of 15 minutes relating to issues raised in the presentation.

(i)                   Further to the addition of this item agreed at Resolution 296 above, the Leader introduced his report highlighting achievements and proposals

(ii)                 At the conclusion of his report the Leader responded to questions from Members of the Council.

(iii)                On a point of Order and in accordance with Rule 16.2(c) a motion “that the Council proceed to the next item of business” was moved and upon being put to the vote, was not carried.

RESOLVED:  That the report of the Leader be received.

Further to Item 9 on the Summons, the Council received Recommendation I of the Cabinet meeting held on 18 September 2008 on this matter.

The Recommendation was formally moved by the Leader (Councillor David Ashton).

RESOLVED:  That the Community Safety Partnership Plan be approved and adopted.

Further to Item 10 on the Summons, the Council received a Recommendation from the Overview and Scrutiny Committee meeting held on 7 October 2008 to note its proposed work programme for 2009/10.

The Recommendation was formally moved by Councillor Mitzi Green (Vice-Chairman of the Committee).

RESOLVED:  That the Work Programme be noted.

To receive proposals as to a change in the reserve representatives of the Overview & Scrutiny Committee for the remainder of the Municipal Year 2008/09 as set out below:

FOR DECISION

Item 11 on the Summons provided for the receipt of proposals from the Political Groups as to the appointment of representatives of the Authority to committees for the remainder of the Municipal Year 2008/09.

RESOLVED:  That the following appointments for the remainder of the Municipal Year 2008/09 be approved:

To receive a proposal as to a change in the representative of the Authority to serve on an Outside Body for the remainder of the Municipal Year 2008/09 as set out below:

FOR DECISION

Item 12 on the Summons provided for the receipt of proposals from the Political Groups as to the appointment of representatives of the Authority to an outside body for the remainder of the Municipal Year 2008/09.

RESOLVED:  That the following appointment for the remainder of the Municipal Year 2008/09 be approved:

Report arising from the Constitution Review Working Group.

Councillor Paul Osborn, Chairman of the Constitution Review Working Group, moved the Recommendations arising from the meeting of the Working Group held on 22 July 2008.

RESOLVED:  That the proposed changes to the authority’s Constitution as endorsed by the Constitution Review Working Group and detailed in its report be approved.

A period of up to 15 minutes is allowed for asking written questions by Members of Council of a member of the Executive or the Chairman of any Committee:-

(i)                 of which notice has been received at least two clear working days prior to the day of this Meeting; or

(ii)               which relate to urgent matters, and the consent of the Executive Member or Committee Chairman to whom the question is to be put has been obtained and the content has been advised to the Director of Legal & Governance Services by 12 noon on the day of the Council Meeting.

[Any such questions received will be tabled].

The following questions had been submitted by a Member of Council under Rule 13.2:-

[Notes:  (i)  Under the provisions of Council Procedure Rule 13.4, the Portfolio Holder undertook to respond fully to all four questions in writing to the Member, all Members of Council and the press].

(ii)  under the provisions of Council Procedure Rule 13.5, the Member asked supplementary questions, which were also agreed to be the subject of a written response].

The following Motions have been notified in accordance with the requirements of Council Procedure Rule 15, to be moved and seconded by the Members indicated:-

Further to the provisions of Council Procedure Rule 15.6, it was

RESOLVED:  That

(1)                 the Motion at item 15(1) of the Summons stand referred to the next meeting of the Cabinet, as being a matter within the remit of the Executive.

(2)                 the Motion at item 15(2) of the Summons stand referred to the next meeting of the Cabinet, as being a matter within the remit of the Executive.

Report of the Director of Legal & Governance Services.

Further to Item 16 on the Summons, the meeting received a report of the Director of Legal and Governance Services which provided a summary of the urgent decisions taken by the Leader and Cabinet and the use of the special urgency procedure, since the last ordinary meeting of Council on 10 July 2008.

RESOLVED:  That the urgent decisions taken by the Portfolio Holders and the Leader since the Council meeting on 10 July 2008 be noted.

Report of the Director of Legal & Governance Services.

The Director of Legal and Governance Services advised of two urgent decisions he had taken in respect of matters reserved to Council, following consultation with the Leaders of each of the Political Groups on the Council, since the last meeting held on 10 July 2008.

RESOLVED:  That the decisions taken under delegation by the Director of Legal and Governance Services, on behalf of Council, be noted.

Council is requested to approve that an Extraordinary Meeting be convened for 7.30pm on Thursday 29 January 2009, to consider a Core Strategy document of the Local Development Framework.

FOR DECISION

With the consent of Council, this Item was withdrawn.