Agenda and minutes

This Extraordinary Council Meeting has been convened in accordance with the provisions of Council Procedure Rule 3.1, further to a request from the Monitoring Officer.

[Note:  The business on this Summons is restricted for an Extraordinary Meeting, in accordance with Rule 3.2].

FOR INFORMATION

RESOLVED:

TO NOTE THAT THIS EXTRAORDINARY COUNCIL MEETING HAS BEEN CONVENED IN ACCORDANCE WITH THE PROVISIONS OF COUNCIL PROCEDURE RULE 3.1, FURTHER TO A REQUEST FROM THE MONITORING OFFICER.

To receive declarations of personal or prejudicial interests, arising from business to be transacted at this meeting, from all Members present [in any part of the chamber].

It was noted that there were no declarations of interests made by Members with regard to the business to be transacted at this Extraordinary Council Meeting.

That the minutes of the Ordinary Council Meeting held on 19 October 2006, and of the Extraordinary Council Meeting held on 11 December 2006, be deferred until the next Ordinary meeting.

RESOLVED:

THAT THE MINUTES OF THE ORDINARY COUNCIL MEETING HELD ON 19 OCTOBER AND OF THE EXTRAORDINARY COUNCIL MEETING HELD ON 11 DECEMBER 2006 BE DEFERRED TO THE NEXT ORDINARY COUNCIL MEETING.

Report of the (Acting) Chief Executive.

At Item 4 on the Summons for this Extraordinary Meeting, the Council received a report of the Acting Chief Executive, which set out the requirement to re-allocate the Monitoring Officer and Returning Officer roles with effect from 1 February 2007, arising from the retirement of the present  incumbent of the post of the Director of Corporate Governance and the consequent deletion of that post as at 31 January 2007.

RESOLVED:

THAT (1) THE STATUTORY FUNCTIONS OF THE MONITORING OFFICER, TOGETHER WITH THE RESPONSIBILITIES OF THE ELECTORAL REGISTRATION AND RETURNING OFFICER AS SET OUT IN THE REPORT OF THE ACTING CHIEF EXECUTIVE, BE TRANSFERRED TO THE EXISTING POST OF THE DIRECTOR OF LEGAL SERVICES WITH EFFECT FROM 1 FEBRUARY 2007;

(2) ARTICLE 12 OF THE CONSTITUTION BE AMENDED TO REFLECT THE RE-ALLOCATION OF ROLES NOW AGREED.

The Members of the Council took the opportunity of the occasion of this Extraordinary Council Meeting to extend their best wishes to John Robinson, Director of Corporate Governance and Monitoring Officer, upon his impending retirement.