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Attendance by Reserve Members
To note the attendance at this meeting of any duly appointed Reserve Members.
Reserve Members may attend meetings:-
(i) to take the place of an ordinary Member for whom they are a reserve;
(ii) where the ordinary Member will be absent for the whole of the meeting; and
(iii) the meeting notes at the start of the meeting at the item ‘Reserves’ that the Reserve Member is or will be attending as a reserve;
(iv) if a Reserve Member whose intention to attend has been noted arrives after the commencement of the meeting, then that Reserve Member can only act as a Member from the start of the next item of business on the agenda after his/her arrival.
RESOLVED: To note the attendance at this meeting of the following duly appointed Reserve Members:-
To receive declarations of disclosable pecuniary or non pecuniary interests, arising from business to be transacted at this meeting, from:
(a) all Members of the Committee;
(b) all other Members present.
RESOLVED: To note that
(1) the Declarations of Interests published in advance of the meeting on the Council’s website were taken as read;
(2) Members of the Committee and Co-opted Members who had declared interests remained in the virtual meeting whilst the matters were considered and voted upon.
Report of the Interim Corporate Director, Community.
Members received a report which presented the final report to the procurement process for the Harrow Strategic Development Partnership (HSDP). The report proposed the set -up of the partnership and sought the approval for execution of the suite of legal documents which would facilitate the establishment of the HSDP and to approve the initial Business Plan which would form the early work programme.
The Chair invited questions from Members under the following topics:
Operational Matter relating to Wates.
Q1. Regarding staffing such as external support, the core team, and the development management team. Would it be right to say they would all be Wates staff?
An officer explained that they were members of Wates staff. With management teams and development managers dedicated to each site individually. They would be supported by experts in particular fields such as finance analysis, sales and marketing as well as input and advise at the early stage from the construction delivery teams.
Wates’ staff would be advising the board, it would seem that the advisers would all be coming from Wates. How would you ensure the advice would be impartial?
An Officer explained that the advisers were there to enable Wates to fulfil the services that Wates were obliged to fill under the development management agreement, as they were the appointed development manager. For example, some of that evidence on sales revenue would also be further supported by independent advice on the benchmarking of various bits of data from the wider marketplace. Therefore, Wates would be fulfilling its development management services.
What staff would the Council provide to advise the Board?
The Interim Commercial Director outlined that some partnerships would be staffed by directly employed staff, however this approach was not chosen by the Council and instead the Council decided that Wates, in a development management role would resource the HSDP. It was reassured that relevant Council Officers would be advising the board and it was still being considered whether commercial advice would be retained by the Council. It should not be felt that Wates were the only ones advising board.
Q2. Regarding the Middlesex window glass and tiles, what would Wates be do with these and had it been costed into the move?
The designs were still to be developed for the civic centre and it was understood that there were a number of items in the Civic Centre to be retained and integrated into the new design of the new Civic Centre. Designs made would incorporate the stained glass and tile mural and be presented once completed.
How would the costs of preserving these artifacts impact the project?
As designs were worked through the cost impacts of including these features would be accounted for during the development of the design.
Q3. Wates were chosen for their commitment to work being done by local contractors in the community. What sort of commitments still stand and how would Wates identify and uphold these commitments?
Those commitments made at the bid stage still stand and some ... view the full minutes text for item 168.