Agenda and minutes

The Chairman welcomed former and new Members of the Overview and Scrutiny Committee to the inaugural meeting of the Committee for the Municipal Year 2008/09.   He stated that he looked forward to the year ahead and sought cooperation from all Members in relation to the work of the Committee.

To note the appointment at the Annual Meeting of the Council on 8 May 2008 (subject to confirmation of that decision) of a Chairman of this Committee for the Municipal Year 2008-09 (or now to make an appointment).

RESOLVED: To note the appointment at the Annual Meeting of Council on 12 May 2008 of Councillor Stanley Sheinwald as Chairman of the Overview and Scrutiny Committee for the Municipal Year 2008/09.

To note the attendance at this meeting of any duly appointed Reserve Members.

Reserve Members may attend meetings:-

(i)                 to take the place of an ordinary Member for whom they are a reserve;

(ii)               where the ordinary Member will be absent for the whole of the meeting; and

(iii)             the meeting notes at the start of the meeting at the item ‘Reserves’ that the Reserve Member is or will be attending as a reserve;

(iv)             if a Reserve Member whose intention to attend has been noted arrives after the commencement of the meeting, then that Reserve Member can only act as a Member from the start of the next item of business on the agenda after his/her arrival.

(Note: The Members and Reserve Members of the Committee for 2008/09 are as appointed by Annual Council meeting on 8 May 2008).

RESOLVED:  To note the attendance at this meeting of the following duly appointed Reserve Members:-

To receive declarations of personal or prejudicial interests, arising from business to be transacted at this meeting, from:

(a)               all Members of the Committee, Sub Committee, Panel or Forum;

(b)               all other Members present in any part of the room or chamber.

RESOLVED:  To note that there were no declarations of interests made by Members in relation to the business transacted at this meeting.

To consider whether any of the items listed on the agenda should be considered with the press and public excluded on the grounds that it is thought likely, in view of the nature of the business to be transacted, that there would be disclosure of confidential information in breach of an obligation of confidence or of exempt information as defined in Part 1 of Schedule 12A to the Local Government Act 1972.

RESOLVED:  That (1) in accordance with the Local Government (Access to Information) Act 1985, the following items be admitted late to the agenda by virtue of the special circumstances and grounds for urgency detailed below:-

(2)  all items be considered with the press and public present.

To appoint (subject to confirmation of the Committee’s membership) a Vice-Chairman of the Committee for Municipal Year 2008/09.

RESOLVED:  To appoint Councillor Mitzi Green as Vice?Chairman of the Overview and Scrutiny Committee for the 2008/2009 Municipal Year.

To defer the signing of the Minutes of the Committee’s meeting held on 22 April 2008, until the next ordinary meeting.

RESOLVED:  That the minutes of the meeting held on 22 April 2008 be deferred to the next ordinary meeting of the Committee.

To consider the establishment of and appointment of Members to the Sub-Committees of this Committee for the Municipal Year 2008/09, including the appointment of Chairmen under Overview and Scrutiny Committee procedure Rule 11.2.

[Note: Members are asked to note that subsidiary body memberships must be determined in accordance with the Local Government and Housing Act 1989 and regulations made thereunder.

Therefore, whilst the Committee has to confirm the membership of its Panels to comply with Local Government Act 1972, the actual nominations of named Councillors are decided by each Group, from within the membership of that Group.

It is not open to the Committee to seek to change or to delay the nominations duly made by a Group. It is only if there is a failure to make a nomination or to act in due time that the Committee may seek to consider the matter further.]

RESOLVED: That the Sub-Committees of the Overview and Scrutiny Committee be established for the Municipal Year 2008/09, as detailed in Appendix 1 to these minutes.

To appoint the Policy Lead and Performance Lead Members for Scrutiny for the Municipal Year 2008/09.

RESOLVED: That the Policy and Performance Lead Members be appointed for the Municipal year 2008/09, as detailed in Appendix 2 to these minutes.

2008

[12 May (special)]

10 June (special – Q&A Session)

8 July

29 July

4 September

23 September

7 October

4 November

25 November

9 December (special – Q&A Session)

2009

7 January

26 January

10 February

16 March

21 April

12 May (special)

RESOLVED: To note the dates of meetings of the Overview and Scrutiny Committee for the Municipal Year 2008/09.