Agenda and minutes

To note the appointment at the Annual Meeting of the Council on 13 May 2004 (subject to confirmation of that decision) of a Chair of this Committee for the Municipal Year 2004?05 (or now to make an appointment).

RESOLVED:  To note the appointment under the provisions of Council Procedure Rule 1.1 (xii) at the Annual Council Meeting, held on 13 May 2004, of Councillor Jean Lammiman as Chair of the Committee for the Municipal Year 2004?05.

To note the attendance at this meeting of duly appointed Reserve Members (if any).

(Note: The Members and Reserve Members of the Committee for 2004/05 are as appointed by the Annual Council Meeting of 13 May 2004).

RESOLVED:  To note the attendance of the following duly appointed Reserve Members:-

To appoint (subject to confirmation of the Committee’s membership) a Vice?Chair of the Committee for the Municipal Year 2004/05.

(The Labour Group has nominated Councillor Mitzi Green to this office). 

RESOLVED:  To appoint Councillor Mitzi Green as Vice-Chair of the Committee for the Municipal Year 2004?05.

To receive any declarations of interest on the part of Members in relation to the substantive business for this meeting.

RESOLVED:  To note that no declarations of interest were made in relation to the business on the agenda.

To consider whether any of the items listed on the agenda should be considered with the press and public excluded on the grounds that it is thought likely, in view of the nature of the business to be transacted, that there would be disclosure of confidential information in breach of an obligation of confidence or of exempt information as defined in the Local Government (Access to Information) Act 1985.

RESOLVED:  That all items on the agenda be considered with the press and public present.

To defer the signing of the Minutes of the Committee’s meeting held on 27 April 2004, until the next ordinary meeting.

RESOLVED:  That the minutes of the meeting held on 27 April 2004 be deferred until the next ordinary meeting of this Committee.

To consider the establishment of and appointment of Members to Sub?Committees of this Committee for the Municipal Year 2004/05.

[Note:  The proposed memberships of the Sub-Committee relevant to this Committee are set out in the appendix].

[NOTE:  Members are asked to note that subsidiary body memberships must be determined in accordance with the Local Government and Housing Act 1989 and regulations made thereunder.

Therefore, whilst the Committee has to confirm the membership of its Panels to comply with the Local Government Act 1972, the actual nominations of named Councillors are decided by each group, from within the membership of that group.

It is not open to the Committee to seek to change or to delay the nominations duly made by a group.  It is only if there is a failure to make a nomination or to act in due time that the Committee may seek to consider the matter further].

Further to the nominations now submitted by the political Groups in respect of this Committee’s Sub-Committees and the proposed appointments as Chairs of the Sub?Committees, as then considered, it was,

RESOLVED:  That the Scrutiny Sub-Committees be established for the Municipal Year 2004?05 with the membership and Chairs as detailed in the appendix to these Minutes.  

(Note to Minute 184:  The Committee noted that, further to Recommendation I of its previous meeting of 27 April 2004, the Annual Council Meeting had appointed a one?off Ad?Hoc Audit Committee with limited terms of reference relevant to the approval of the Authority’s Accounts in July 2004 to meet a statutory requirement.  In anticipation of consideration as to permanent arrangements in respect of these audit functions at its next ordinary meeting, the Committee agreed to re?establish its own Accounts Approval Sub-Committee subject to review of its role at that time in the same context).