Agenda and minutes

To note the attendance at this meeting of any duly appointed Reserve Members.

Reserve Members may attend meetings:-

(i)                 to take the place of an ordinary Member for whom they are a reserve;

(ii)               where the ordinary Member will be absent for the whole of the meeting; and

(iii)             the meeting notes at the start of the meeting at the item ‘Reserves’ that the Reserve Member is or will be attending as a reserve;

(iv)              if a Reserve Member whose intention to attend has been noted arrives after the commencement of the meeting, then that Reserve Member can only act as a Member from the start of the next item of business on the agenda after his/her arrival.

RESOLVED:  To note the attendance at this meeting of the following duly appointed Reserve Member:

To agree requests to speak from Councillors who are not Members of the Committee, in accordance with Committee Procedure 4.1.

RESOLVED: That, in accordance with Committee Procedure Rule 4.1, the following Councillor, who was not a Member of the Committee, be allowed to speak on the agenda item indicated:

To receive declarations of personal or prejudicial interests, arising from business to be transacted at this meeting, from:

(a)               all Members of the Committee, Sub Committee, Panel or Forum;

(b)               all other Members present in any part of the room or chamber.

RESOLVED:  To note the following declaration of interest made by a Member present relating to business to be transacted at this meeting:

Planning Application 1/01 – Clementine Churchill Hospital, Sudbury Hill

Councillor Mrs Camilla Bath declared a personal interest in the above application arising from the fact that between 1986 and 1990, and before she was a Councillor, she had been on the Committee Advisory Board for the hospital.  Accordingly, she would remain in the room and take part in the discussion and decision-making on this item.

(a)  To consider whether any item included on the agenda should be considered with the press and public excluded because it contains confidential information as defined in the Local Government (Access to Information) Act 1985;

(b)  to receive the addendum sheets and to note any applications which are recommended for deferral or have been withdrawn from the agenda by the applicant.

RESOLVED:  That (1) in accordance with the Local Government (Access to Information) Act 1985, the following agenda item be admitted late to the agenda by virtue of the special circumstances and grounds for urgency detailed below:-

(2)  all items be considered with the press and public present.

That it be agreed that the Chair be given authority to sign the minutes of the meetings held on 6 and 11 September 2006 and 19 September 2006 as a correct record, once they have been printed in the Council Bound Minute Volume.

RESOLVED:  That the Chairman be given authority to sign the minutes of the meetings held on 6 and 11 September and 19 September 2006, as correct records, once printed in the Council Bound Minute Volume.

To receive questions (if any) from local residents/organisations under the provisions of Committee Procedure Rule 19 (Part 4B of the Constitution).

RESOLVED:  To note that no public questions were put at the meeting under the provisions of Committee Procedure Rule 19.

To receive petitions (if any) submitted by members of the public/Councillors.

RESOLVED: To note the receipt of the following petitions which were referred to the Head of Planning for consideration:

(i)         Petition objecting to the conversion of 26-28 Manor Road into 10 flats

Councillor G Chowdhury presented the above petition, which had been signed by 67 residents in and around Manor Road

(ii)         Petition opposed to the erection of a fence at John Lyon School

Councillor Mrs Camilla Bath presented the above petition, which had been signed by 12 people.

To receive deputations (if any) under the provisions of Committee Procedure Rule 17 (Part 4B) of the Constitution.

RESOLVED:  To note that no deputations were put at the meeting under the provisions of Committee Procedure Rule 17.

To receive references from Council and any other Committees or Panels (if any).

RESOLVED:  To note that there were no references from Council or other Committees or Panels received at this meeting.

To confirm whether representations are to be received, under Committee Procedure Rule 18 (Part 4B of the Constitution), from objectors and applicants regarding planning applications on the agenda.

RESOLVED:  That in accordance with the provisions of Committee Procedure Rule 18 (Part 4B of the Constitution), representations be received in respect of item 1/02 on the list of planning applications.

Report of the Head of Planning - circulated separately.

RESOLVED:  That authority be given to the Head of Planning to issue the decision notices in respect of the applications considered, as set out in the schedule attached to these minutes.

Report of the Head of Planning – for information.

The Committee received a report of the Head of Planning which listed those appeals being dealt with and those awaiting decision.

RESOLVED:  To note the report.

To arrange dates for Member site visits that have been agreed during the course of the meeting (if any).

RESOLVED:  That a Member site visit to the Clementine Churchill Hospital, Sudbury Hill (item 1/01 on the list of planning applications) take place on Saturday 7 October 2006.

In accordance with the provisions of Committee Procedure Rule 15.2 (Part 4B of the Constitution), it was

RESOLVED: At 9.58pm that the meeting continue in the normal manner until all business remaining on the agenda had been completed.