Agenda and minutes

To note the appointment at the Meeting of Cabinet on 8 June 2006 of a Chairman of this Panel for the Municipal Year 2006/07.

RESOLVED: To note the appointment at the meeting of Cabinet on 8 June 2006 of Councillor Paul Osborn as Chairman of this Panel for the Municipal Year 2006/07.

To note the attendance at this meeting of any duly appointed Reserve Members.

Reserve Members may attend meetings:-

(i)                 to take the place of an ordinary Member for whom they are a reserve;

(ii)               where the ordinary Member will be absent for the whole of the meeting; and

(iii)             the meeting notes at the start of the meeting at the item ‘Reserves’ that the Reserve Member is or will be attending as a reserve;

(iv)              if a Reserve Member whose intention to attend has been noted arrives after the commencement of the meeting, then that Reserve Member can only act as a Member from the start of the next item of business on the agenda after his/her arrival.

RESOLVED:  To note that there were no Reserve Members in attendance at this meeting.

To receive declarations of personal or prejudicial interests, arising from business to be transacted at this meeting, from:

(a)               all Members of the Committee, Sub Committee, Panel or Forum;

(b)               all other Members present in any part of the room or chamber.

RESOLVED:  To note that there were no declarations of interests made by Members in relation to the business transacted at this meeting.

To consider whether any of the items listed on the agenda should be considered with the press and public excluded on the grounds that it is thought likely, in view of the nature of the business to be transacted, that there would be disclosure of confidential information in breach of an obligation of confidence or of exempt information as defined in Part 1 of Schedule 12A to the Local Government Act 1972 (as amended).

RESOLVED:  That all items be considered with the press and public present.

To appoint a Vice-Chairman of the Publications Advisory Panel for the Municipal Year 2006/2007.

RESOLVED: That Councillor Mrs Lurline Champagnie be appointed as Vice-Chairman of the Publications Advisory Panel for the Municipal Year 2006/07.

That the minutes of the meeting held on 9 February 2006, having been circulated, be taken as read and signed as a correct record.

RESOLVED:  That the minutes of the meeting held on 9 February 2006, having been circulated, be taken as read and signed as a correct record.

To note the terms of reference of the Publications Advisory Panel.

RESOLVED: That the terms of reference be noted.

To receive questions (if any) from local residents or organisations under the provisions of Advisory Panel and Consultative Forum Procedure Rule 15 (Part 4E of the Constitution).

RESOLVED:  To note that no public questions were received at this meeting under the provisions of Advisory Panel and Consultative Forum Procedure Rule 15 (Part 4E of the Constitution).

To receive petitions (if any) submitted by members of the public/Councillors under the provisions of Advisory Panel and Consultative Forum Procedure Rule 13 (Part 4E of the Constitution).

RESOLVED:  To note that no petitions were received at this meeting under the provisions of the Advisory Panel and Consultative Forum Procedure Rule 13 (Part 4E of the Constitution).

To receive deputations (if any) under the provisions of Advisory Panel and Consultative Forum Procedure Rule 14 (Part 4E of the Constitution).

RESOLVED:  To note that no deputations were received at this meeting under the provisions of Advisory Panel and Consultative Forum Procedure Rule 14 (Part 4E of the Constitution).

To be discussed.

Members received a verbal update of the Director of Business Transformation on the redevelopment of the Council’s website, and were asked to comment on the Panel’s key requirements for a redeveloped website.  Members commented about problems and suggested potential improvements, which were noted by officers.  In particular, it was felt that the website would need to be user friendly and that PodCasts would be a requirement.  An officer commented that PodCasts could not be introduced unless appropriate budget provision was made.

Members requested that officers circulate the revised brief and objectives of the redeveloped website and the quantitative indicators showing how the objectives could be achieved.  The Chairman requested that Members feedback their comments and if significant feedback were made, a Special meeting of the Panel could be arranged.

The Chairman also requested that officers circulate copies of the Harrow People to Members and if Members had concerns these could be discussed at the next meeting, however the Panel should remain a strategic Panel.

RESOLVED:  That (1) officers consider the comments of Members when redeveloping the Council’s website;

(2)  officers circulate the revised brief, the objectives of the redeveloped website and quantitative indicators to Members of the Panel.

(3)  officers circulate copies of the Harrow People to Members of the Panel.