Agenda and minutes

To note the attendance at this meeting of any duly appointed Reserve Members.

Reserve Members may attend meetings:-

(i)                 to take the place of an ordinary Member for whom they are a reserve;

(ii)               where the ordinary Member will be absent for the whole of the meeting; and

(iii)             after notifying the Chair at the start of the meeting.

RESOLVED:  To note that there were no Reserve Members in attendance at this meeting.

To receive declarations of personal or prejudicial interests, arising from business to be transacted at this meeting, from all Members present.

RESOLVED:  To note that there were no declarations of interests made by Members in relation to the business transacted at this meeting.

To consider whether any of the items listed on the agenda should be considered with the press and public excluded on the grounds that it is thought likely, in view of the nature of the business to be transacted, that there would be disclosure of confidential information in breach of an obligation of confidence or of exempt information as defined in the Local Government (Access to Information) Act 1985.

RESOLVED:  That all items be considered with the press and public present.

That the signing of the minutes of the meeting held on 24 May 2004 be deferred until the next Ordinary meeting of the Panel.

RESOLVED:  That the signing of the minutes of the meeting held on 24 May 2004 be deferred until the next Ordinary meeting of the Panel.

To receive questions (if any) from local residents or organisations under the provisions of Committee Procedure Rule 15 (Part 4B of the Constitution).

RESOLVED:  To note that there were no public questions to be received at this meeting under the provisions of Advisory Panel and Consultative Forum Procedure Rule 15 (Part 4E of the Constitution).

To receive petitions (if any) submitted by members of the public/Councillors under the provisions of Committee Procedure Rule 13 (Part 4B of the Constitution).

RESOLVED:  To note that there were no petitions to be received at this meeting under the provisions of the Advisory Panel and Consultative Forum Procedure Rule 13 (Part 4E of the Constitution).

To receive deputations (if any) under the provisions of Committee Procedure Rule 14 (Part 4B of the Constitution).

RESOLVED:  To note that there were no deputations to be received at this meeting under the provisions of Advisory Panel and Consultative Forum Procedure Rule 14 (Part 4E of the Constitution).

To be discussed.

[The papers relating to this item will be circulated under separate cover to Members of the Panel only].

The Panel, having received a draft copy of the Summer Edition of Harrow People by email, received an updated draft version and a number of supplemental texts at this meeting. The Communication and Publication Manager advised the Panel that the present edition had not been proofread and that the layout was not finalised.

The Panel gave consideration to each page of the magazine.  A number of drafting proposals and issues of clarification were discussed, as follows:

The Chair reminded the meeting that she had asked officers to include coverage of the ‘Healthy Hearts for Harrow’ campaign and the ‘Safer Neighbourhood Scheme’ in the magazine. However, the Chair noted that these issues had not been included and she asked for these items to be featured.

Front Cover: Members asked that the Harrow logo feature on the cover of the magazine.

Page 5

Leader’s Column: It was suggested that mention be made of the granting of the Freedom of the Borough to Sir Roger Bannister and that the exact definitions of the ratings the Council had received be used.

Page 6

Golden couples celebrate in Harrow: The Panel suggested that the article be more focused on the couples who had attended the celebration at the Civic Centre.

Page 8

Global teachers meet in Harrow: The Communication and Publication Manager advised that a suitable photo for the article had not yet been found. The officer informed the Panel that the magazine co-operated with Harrow Observer to obtain high quality photos when they had taken pictures at an event. She explained that on this occasion Harrow Observer could not meet the magazine’s deadlines and photos would be sought elsewhere. The Chair informed the meeting that the school concerned had a selection of photographs available.

Scrutiny update: The Chair asked that a magnifying glass feature beside the article as a symbol of scrutiny.

Page 15

Youth team help kick crime into touch: Members suggested that further information regarding the association behind the youth football team be included in this article if possible.

Local hero: Members suggested that if possible, the article set out more background information on Charles Garforth and that his connection to Harrow be detailed. A Member of the Panel suggested that Charles Garforth’s relatives be invited to attend the inauguration of the new War Memorial. The Chair suggested that a recommendation be made to Cabinet when more information regarding Charles Garforth became available.

Page 16

Heathfield School receives Artsmark Award: The Panel noted that various schools had in the past received the Artsmark Award and stated that particular schools should not be singled out.

Page 18

Storytime for children with hearing impairments: A Member asked that a textphone number be included.

Home grants help improve properties: It was suggested that a clarification be made in order to explain that the available grants were subject to specific conditions.

Consultation review: Members of the Panel suggested including that the consultation review was conducted by the Overview and Scrutiny Committee.

Page 19

The  ...  view the full minutes text for item 152.

To be discussed.

The Communication and Publication Manager stated that there was currently no fixed printing scheme for Harrow People as the Communication Unit was exploring future possibilities for the magazine and that the printing deadlines would be presented in due course in order that meetings could be re-scheduled if necessary.

It was noted that the next meeting of the Publications Advisory Panel, which was due to be held on 2 September, could be subject to change pending the printing schedules of the Council’s publications.