Agenda and minutes

To note the attendance at this meeting of any duly appointed Reserve Members.

Reserve Members may attend meetings:-

(i)                 to take the place of an ordinary Member for whom they are a reserve;

(ii)               where the ordinary Member will be absent for the whole of the meeting; and

(iii)             the meeting notes at the start of the meeting at the item ‘Reserves’ that the Reserve Member is or will be attending as a reserve;

(iv)              if a Reserve Member whose intention to attend has been noted arrives after the commencement of the meeting, then that Reserve Member can only act as a Member from the start of the next item of business on the agenda after his/her arrival.

RESOLVED:  To note that there were no Reserve Members in attendance.

To agree requests to speak from Councillors who are not Members of the Committee, in accordance with Committee Procedure 4.1.

RESOLVED:  That, in accordance with Committee Procedure Rule 4.1, the following Councillors, who were not Members of the Committee, be allowed to speak on the agenda items indicated:

To receive declarations of personal or prejudicial interests, arising from business to be transacted at this meeting, from:

(a)               all Members of the Committee, Sub Committee, Panel or Forum;

(b)               all other Members present in any part of the room or chamber.

RESOLVED:  To note that the following interests were declared:

Agenda Item 2/03 – Elmgrove First and Middle School, Kenmore Avenue, Harrow, HA3 8LU

Councillor Marilyn Ashton declared a personal interest in that she had been a Governor of the school for thirteen years, including a period as Chairman.  She would remain in the room whilst the matter was considered and voted upon.

Agenda Item 2/10 – 21 Anselm Road, Pinner, HA5 4LH

CouncillorsHusain Akhtar, Marilyn Ashton, Don Billson, Julia Merison and Joyce Nickolay declared a prejudicial interest in that Councillor Don Billson was the Applicant.  They withdrew from the room during the discussion and voting thereon.

(Councillor Thaya Idaikkadar was appointed Chairman for consideration of this application.)

Agenda Items 2/15 and 2/16 – Orley Farm School, South Hill Avenue, Harrow, HA1 3NU

Councillor Marilyn Ashton declared a personal interest as her sons had attended the school.  (The Committee was notified that the Applicant had withdrawn the application, therefore the items were not discussed.)

That the minutes of the meeting held on 10 March 2010 be taken as read and signed as a correct record.

RESOLVED:  That the minutes of the meeting held on 10 March 2010 be taken as read and signed as a correct record.

To receive questions (if any) from local residents/organisations under the provisions of Committee Procedure Rule 19 (Part 4B of the Constitution).

RESOLVED:  To note that no public questions were put, or petitions or deputations received at this meeting.

To receive references from Council and any other Committees or Panels (if any).

RESOLVED:  To note that there were no references from Council or other Committees or Panels.

To confirm whether representations are to be received, under Committee Procedure Rule 18 (Part 4B of the Constitution), from objectors and applicants regarding planning applications on the agenda.

RESOLVED:  That it be noted that no representations had been received in respect of the list of planning applications.

Report of the Head of Planning - circulated separately.

Members are reminded that, in accordance with the Planning Protocol, where Councillors disagree with the advice of the Chief Planning Officer, it will be the Members' responsibility to clearly set out the reasons for refusal where the Officer recommendation is for grant.  The planning reasons for rejecting the Officer's advice must be clearly stated, whatever the recommendation and recorded in the minutes.  The Officer must be given the opportunity to explain the implications of the contrary decision.

In accordance with the Local Government (Access to Information) Act 1985, the Addendum was admitted late to the agenda as it contained information relating to various items on the agenda and was based on information received after the despatch of the agenda.  It was admitted to the agenda in order to enable Members to consider all information relevant to the items before them for decision.

RESOLVED:  That authority be given to the Divisional Director - Planning to issue the decision notices in respect of the applications considered.

WHITMORE HIGH SCHOOL, 8 PORLOCK AVENUE, HARROW HA2 0AS (APPLICATION 1/01)

Reference: P/0392/10/SL/MAJ– (London Borough Of Harrow) Variation To Conditions 4, 6, 9, 13, 17, 19, 20 And 21 Of Outline Planning Permission Ref: P/0892/08 Dated 23 May 2008 For Redevelopment To Provide New Two And Three-Storey Building Along With Indoor And Outdoor Sports And Recreational Facilities, Internal Roads And Footpaths, Access And Parking, And Ancillary Facilities.

In response to queries raised by Members it was noted that:

·                    the officers would ensure that a response was sent to the three residents who had expressed concern, with a copy to the backbenching Councillor;

·                    the development should not be used or occupied until the works had been completed in accordance with the approved details;

·                    discussions and regular liaison would take place with the Director of Schools and Children’s Development to ensure a structured process.

The Chairman stated that it was essential that education and planning officers worked together to ensure that the contractor discharged the conditions.  The Divisional Director of Planning undertook to write to the Director of Schools and Children’s Development to express the concern of the Planning Committee as to the situation.

DECISION:  GRANTED permission for the Variation of Conditions described in the application and submitted plans, as amended on the addendum.

The Committee wished it to be recorded that the decision to GRANT was unanimous.

WHITMORE HIGH SCHOOL, 8 PORLOCK AVENUE, HARROW HA2 0AS (APPLICATION 1/02 )

Reference: P/0458/10/SL –(London Borough Of Harrow) Revisions To Vehicular And Pedestrian Access Off Porlock Avenue Of Application Ref P/0892/08/Cou Dated 23/5/2008 For 'Outline: Redevelopment To Provide New Two And Three-Storey Building Along With Indoor And Outdoor Sports And Recreational Facilities, Internal Roads And Footpaths, Access And Parking, And Ancillary Facilities'.

The officer introduced the application and stated that the proposal had implications for other conditions within the outline planning permission, notably condition 16.  The Committee considered that the implications of the condition and the current application needed to be considered together.

In response to queries raised by Members it was noted that:

·                    there was no condition that the gate at the vehicular access between the School House and Millook be closed outside school hours;

·                    HUDP policy D5 was applicable to the proposal as well as HUDP policy D4 which had been included;

·                    it was not possible at this stage to revisit the travel plan.  However, the Council was working with the contractor to be ‘good neighbours’ and  ...  view the full minutes text for item 134.

Report of the Divisional Director Planning.

The Committee received a report of the Divisional Director of Planning, which sought an extension of time to complete a section 106 Agreement with amended Head of Terms relating to 24 Railway Approach, Harrow.

It was noted that this replaced the previous head of terms authorised by the Strategic Planning Committee on 14 January 2009 which proposed the same number of affordable units (14) but with a different tenure mix of 11 for social rent and 3 for shared ownership.

RESOLVED:  That the time for completion of the Section 106 Agreement be extended by three calendar months from 21 April 2010, such agreement to contain the following amended Head of Terms:

“The provision of fourteen (14) Affordable Housing units to be constructed on the Land as part of the Development as Social Rented Units comprising six (6) three – bedroom - five person units, two (2) three -  bedroom – six person units, two (2) four -  bedroom – seven person units, one (1) four -  bedroom – eight person units and three (3) five - bedroom – nine person units, all of which are to be occupied by persons nominated by the Council to the Owner or the Nominated RSL in accordance with the Nomination Agreement and ‘Affordable Housing Unit’ shall be construed accordingly.’

Report of the Divisional Director, Planning

In accordance with the Local Government (Access to Information) Act 1985, the Committee received a report of the Divisional Director of Planning which detailed default planning enforcement activity undertaken by the Planning Enforcement Team, pursuant to powers delegated to the Divisional Director by the Planning Committee.  The report was considered as a matter of urgency to ensure that the Committee was advised in a timely manner of the outcomes of the action.

RESOLVED:  That the report be noted.

To arrange dates for Member site visits that have been agreed during the course of the meeting (if any).

RESOLVED:  To note that a site visit in relation to Garages Adjacent to Mayfield House, Mayfield Avenue, Harrow would be arranged following the Annual Council meeting.

To resolve that the press and public be excluded from the meeting for the following item of business, on the grounds that it involves the likely disclosure of confidential information in breach of an obligation of confidence, or of exempt information as defined in Part I of Schedule 12A to the Local Government Act 1972:

RESOLVED:  That the press and public be excluded from the meeting for the following item for the reasons set out below:

Report of the Divisional Director, Planning.

In accordance with the Local Government (Access to Information) Act 1985, consideration was given to a report of the Divisional Director of Planning, which was admitted late to the agenda to ensure that any decision on enforcement could be taken prior to the resumption of further works on the site which were scheduled to commence shortly.  The report considered the expediency of prosecuting for a breach of planning control comprising unauthorised works to the listed building known as Abercorn Arms Public House, Stanmore Hill.

RESOLVED:  That further legal advice be sought in respect of the case for prosecution under Section 59 of the Planning (Listed Buildings and Conservation Areas) Act 1990 and that a decision on prosecution be delegated to the Divisional Director for Planning in consultation with the Chairman and Nominated Member(s).

Which cannot otherwise be dealt with.

The Chairman thanked officers and Members for their work over the last four years and she, in turn, was thanked by officers and Members of the Committee.