Decision Maker: Place Directorate
Decision status: Recommendations Approved
To ensure the Council fulfils its statutory
responsibilities to maintain its Arboriculture Assets.
The award of contract to Gristwood & Toms
Ltd to commence on 04 April 2024 for a period of 36 months with 3
extension options of 2 years each and a further extension option of
1 year up to a total of 10 years. The total The total value of the
contracts including any options to extend is up to
£6,000,000.
Alternative options considered/rejected by the officer: The following options were considered: Option 1: Provide the service in-house - this option was discounted as it is estimated to be a less cost-effective way of providing these services. There is a mature market of Arboriculture service providers, and this has enabled costs for an external service to be more cost-effective due to the economies of scale associated with operating multiple contracts. Option 2: Procure via a compliant framework – frameworks were investigated and were found to be geared towards estates tree maintenance by non-specialist facilities management providers, therefore this option was discounted as it is unlikely that frameworks will provide the opportunity. London Borough of Harrow Option 3: Procurement exercise via an open tender process - this is the option that is being proposed as it allows the Council the opportunity to set out its specific requirements and an evaluation mechanism that will provide the maximum opportunity for a best value contrac
Declaration of Interest: None.
Terms of any express authorisation: In accordance with the Councils Contract Procedure Rules.
Reference No: DN718159
Publication date: 08/04/2025