Decision details

To seek Cabinet approval for the renewal of the Council’s Repairs and Maintenance contract, and the use of two public frameworks for Electrical services and Water Hygiene testing via delegated authority granted to the Divisional Director of Housing Services. 

Having agreed to note the confidential appendix to the officer report, it was

RESOLVED:  That

(1)            the re-procurement of the Repairs and Voids Contract including PAP properties be approved, noting that the contract would commence on 1 July 2024 and expire on 30 June 2028 with the option to extend for a further 4 years in periods of 2 years.

[The 4 year and 8-year revenue budget value are £17.96m and £35.92m respectively.  Approval of capital expenditure of 7m, £1m per year within existing capital programme, from year 2 of contract.  Total revenue and capital budget total £43m].

(2)            the re-procurement of the Electrical Services and Water Hygiene Services Contract to all HRA stock and PAP properties, to be procured compliantly via a Framework in March 2024 for a period of 5 years with the option to extend for 2, be approved.

[Contract commencing on 1 July 2024 and will expire on 30 June 2029 with the option to extend for a further 2 years.  The 7-year revenue budget value is £3.51m].

(3)            authority be delegated to award contracts to the successful contractors for the above procurements to the Corporate Director of Place, following consultation with the Portfolio Holders for Housing and the Portfolio Holder for Finance and Human Resources;

(4)            authority be delegated to the Corporate Director of Place, following consultation with the Portfolio Holder for Housing, to make any changes required to the procurement documents following approval.

Reason for Decision:  The new contracts could offer the chance to review how the service could be improved to provide better service, satisfaction, value and care to Harrow’s tenants.  There were also many technical innovations that needed to be considered, to provide a streamlined process to Harrow’s residents, as well as ensuring that work towards creating value for money continued which was an essential consideration for a contract of this size.