Decision details

Electoral Print Contract

Decision Maker: Cabinet

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: Yes


To approve the letting of a contract jointly with London Borough of Barnet for the provision of Electoral Services printing.


Having agreed to note the confidential appendices to the officer report, Cabinet




(1)            the re-procurement of a Framework Agreement jointly with the London Borough of Barnet (or by Harrow alone if Barnet does not proceed), for the provision of Electoral Services printing and postage requirements for a period of 3 years, with an option to extend for a further year be approved;


(2)            the tender documents be approved;


(3)            authority be delegated to the Interim Director of Legal and Governance, following consultation with the Portfolio Holder for Performance, Communications & Customer Experience, and the Portfolio Holder for Finance and Human Resources, to make any necessary changes to the tender documents following approval;


(4)            authority be delegated to the Interim Director of Legal and Governance to appoint providers to the Framework and to award call-off contracts from the Framework.


Reason for Decision:  Entering into a framework agreement would provide clear and robust arrangements for:


·                 The ‘best in class’ levels of value-for-money, quality assurance, resilience and supplier service for its electoral print and postage requirements.


·                 Obtaining and awarding print and postage contracts for appropriate electoral services activities.


·                 A solution which efficiently supports and facilitates compliant electoral processes and the management and delivery of future elections and other electoral activities within the borough.

Report author: Head of Shared Legal Practice

Publication date: 28/07/2023

Date of decision: 27/07/2023

Decided at meeting: 27/07/2023 - Cabinet

Effective from: 05/08/2023

Accompanying Documents: