Decision details

Headstone Manor Park Flood Alleviation Scheme

Decision Maker: Cabinet

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: Yes


Approval for the procurement of the delivery phase for the Headstone Manor Park Flood Alleviation Scheme.




(1)          the direct award of the construction phase of the flood alleviation scheme be made to Ground Control Limited, the contractor already on site completing a phase of the works;


(2)          the Capital Programme allocation for the Headstone Manor project be increased by £250,000 to reflect the additional external funding secured from the Environment Agency.


Reason for Decision:  Due to the current Covid19 pandemic it was not feasible to run a competitive procurement exercise, however, the non-delivery of the flood alleviation work presented a risk to the Council and the environment.


Consequently, the recommendation of this report was to make a direct award of the contract to Ground Control who were already onsite delivering the HLF project and was supported by the Procurement Team.  The value of the procurement was under the threshold set by the Public Contract Regulations 2015 for works and therefore was not subject to their full scope.


This project in partnership with the Environment Agency (EA), would deliver on the target of 300,000 homes better protected set by the Government in 2015 during the current 6 year funding cycle.


The Council would fulfil its statutory responsibilities set out in the Flood and Water Management Act (FWMA) 2010 and the policies in our Local Flood Risk Management Strategy (LFRMS).


Alternative Options Considered and Rejected:  As set out in the report.


Conflict of Interest relating to the matter declared by Cabinet Member/Dispensation Granted:  None.

Report author: Michael Butler

Publication date: 19/06/2020

Date of decision: 18/06/2020

Decided at meeting: 18/06/2020 - Cabinet

Effective from: 27/06/2020

Accompanying Documents: