Decision details

Strategic Review of Education IT System

Decision Maker: Cabinet

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: Yes

Purpose:

Delegate authority to enter into contract to migrate to Capita One’s cloud based ‘Software as a Service’ offer to meet the requirements for the local Education IT System

 

Decisions:

RESOLVED:  That

 

(1)          the Corporate Director of People and the Corporate Director of Resources, following consultation with their respective Portfolio Holders, be authorised to approve the award of the contract by way of direct award to Capita One for 3 years, with an option to extend for a further year, and migrate to Capita One’s cloud-based ‘Software as a Service’ offer via the Kent Commercial Services (KCS) Framework or other appropriate procurement route;

 

(2)          in the event that the preferred option set out in 1 above was not possible, the current arrangements continue with Capita One on site, and appropriate support for the system be included in the new Corporate IT model, which would be in place from October 2020.

 

Reason for Decision:  To bring the Education IT system in line with the Corporate IT Strategy and  enable a fuller review of the current and alternative systems, allowing for testing of the market in the medium term.

 

Alternative Options Considered and Rejected:  As set out in the report.

 

Conflict of Interest relating to the matter declared by Cabinet Member/Dispensation Granted:  None.

Report author: Paul Hewitt

Publication date: 14/02/2020

Date of decision: 13/02/2020

Decided at meeting: 13/02/2020 - Cabinet

Effective from: 22/02/2020

Accompanying Documents: